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ITB-RH-18-012 - 2018 Asphalt Road Rehabilitation Program

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Please note that solicitations issued prior to June 10, 2017 can be found here: http://legacy.mitn.info

Basic Information

Reference Number


Issuing Organization

City of Rochester Hills

Owner Organization

Department of Public Services

Project Type

ITB - Invitation to Bid

Project Number



2018 Asphalt Road Rehabilitation Program

Source ID




United States, Michigan, Oakland County

Piggyback Contract




03/07/2018 10:39 AM EST

Questions are submitted online


Closing Date

03/28/2018 03:30 AM EDT

Contact Information

Lisa Cummins




#E18-002 will be received at the City of Rochester Hills’ Purchasing Division located at 1000 Rochester
Hills Drive (Lower Level), Rochester Hills, Michigan 48309 until 3:30 P.M., Michigan Time, on
WEDNESDAY, MARCH 28, 2018 at which time the bids will be publicly opened and read aloud.
The City of Rochester Hills officially distributes bid documents from the Purchasing Division or through
the Michigan Intergovernmental Trade network (MITN). Copies of bid documents obtained from any
other source are not considered official copies. The first step to do business with the City is to become
a registered vendor by visiting the City website at www.rochesterhills.org, click on Business,
Purchasing/Bids, then Quick Links and Vendor Registration. All addendum and final bid results will be
posted on the MITN website after award. The Contract and Specifications documents for this project
are available on the MITN system. A complete paper copy of the Contract and Specification documents
can be obtain from the City of Rochester Hills Purchasing Division at 1000 Rochester Hills Drive,
Rochester Hills, Michigan 48309 and will require a non-refundable fee of $50.00, if pick-up at the city
or $75.00, if mailed. Checks/money orders must be in the possession of the City before
documents/drawings will be mailed.  Each bid shall be accompanied by a certified check or a bid bond in an amount not less than 5% of the bid amount. The bond shall be with a Surety licensed and admitted to do business in the State of Michigan and in a form acceptable to the City of Rochester Hills.  All bids shall be opened publicly at the date and time specified. Each bid shall be recorded together with the name of the bidder. Bids shall be in accordance with the Purchasing Ordinance and the requirements of this notice in order to be deemed “responsive.”
Bidders must be pre-qualified as a combination/joint 2,000 Cb/Ea/J with the Michigan Department of
Transportation.  The accepted bidder will be required to furnish Insurance Certificates, Payment, Performance and Maintenance Bonds underwritten by a Surety licensed and admitted to do business in the State of Michigan and acceptable to the City.
Bids are to be submitted in a sealed envelope, plainly marked “BID – “2018” ASPHALT ROAD
REHABILITATION PROGRAM, CITY FILE #E18-002” and received by the City of Rochester
Hills’ Purchasing Division on or before the time and date given above. No late bids will be accepted.
It is the intention of the City of Rochester Hills to award this Contract to a Contractor fully capable both
financially and with previous experience in this type of work. Selection of bidder will include
qualifications and performance records as outlined in instructions to bidders.
The right to accept any bid, to reject any or all proposals and to waive defects in bids is reserved by the
City of Rochester Hills. Portions of this Contract may be deleted due to unforeseen circumstances
without compensation.  
The City reserves the right to change or amend the bid documents, prior to the bid opening date by the
issuance of addendum posted on the MITN website. It shall be the contractor’s responsibility to make
inquiry as to the changes or addenda issued. All such changes or addenda shall become a part of the
contract and all contractors shall be bound by such changes or addenda.
Under 2012 PA 517, an Iran Linked Business, as defined therein, is not eligible to contract with the City
and shall not submit a bid.
The City’s acceptance of a bid and approval of the award of a contract shall not constitute a formed
contract, and the acceptance of a bid and award of a contract shall be contingent and conditioned 
upon the parties’ entry into and execution of a written agreement acceptable to the City.
Please log into MITN for complete document.

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Buyer’s Requirements

General Requirements

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Maintenance Bond

25 %

- Payment Bond

100 %

Bid Submission Process

Bid Submission Type

Physical Bid Submission