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ITB-RS-2018-002 - Council Chambers Renovation

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Please note that solicitations issued prior to June 10, 2017 can be found here: http://legacy.mitn.info

Basic Information

Reference Number


Issuing Organization

City of Monroe

Project Type

CSB - Competitive Sealed Bid

Project Number



Council Chambers Renovation

Source ID




United States, Michigan, Monroe County

Piggyback Contract




03/07/2018 10:30 AM EST

Question Acceptance Deadline

04/06/2018 12:00 PM EDT

Questions are submitted online


Closing Date

04/09/2018 10:00 AM EDT

Prebid Conference

03/19/2018 02:00 PM EDT

Contact Information

Patrick Lewis




Sealed proposals for the construction of: COUNCIL CHAMBERS RENOVATION FOR THE CITY OF MONROE will be received by the City Clerk-Treasurer’s Office in the City Hall at 120 East First Street, Monroe, Michigan 48161, until 10:00 A.M., LOCAL TIME, Monday the   9th    day of  April, 20 18.  The bids will be publicly opened and read aloud by the City Clerk at 10:00 A.M., LOCAL TIME, the same day, in the City Council Chambers.
All work described and contained within the Plans and Specifications herein shall be paid on a lump sum basis for both the Building Construction and Audio / Visual Improvements, which will include separate pricing for each and may be awarded separately or together in the City’s sole best interest.    
The Proposal and Contract Documents, including plans and specifications, may be obtained from the Michigan Intergovernmental Trade Network (MITN) / Bid Net Direct at https://www.bidnetdirect.com/mitn.  Bidders desiring a hard copy of these documents may obtain them from the Department of Engineering, 120 East First Street, Monroe, Michigan 48161 by making a deposit of   FIFTY  DOLLARS  ($ 50.00 ) for each set of plans and specifications.  IF PLANS ARE TO BE MAILED, ADD FIFTEEN DOLLARS ($15.00).  No refunds will be issued for the return of any plans and specifications.   The City of Monroe reserves the right to accept any proposal, to reject any proposal or to waive defects in proposals.  A bid bond or certified check made payable to the City of Monroe in the amount of not less than five percent (5%) of the bid must be deposited by each bidder with his bid. 

Bidders shall note that Prevailing Wage provisions apply to the building trades portion of this contract (not the audio / visual component), and are contained within Division J of the contract.  The estimated cost of the work contemplated under this contract is approximately $500,000 in total.  Liquidated damages in the amount of $1,000 per calendar day will apply to the project, as will a contractor incentive of $500 per calendar day for up to 15 days for timely completion of the building construction portion of the contract.  No bidder may withdraw his bid within   SIXTY (60)  days after the actual date of the opening thereof, but may withdraw it at any time prior to the scheduled closing time for receipts of bids.

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Buyer’s Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

- Prevailing Wage Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Maintenance Bond

100 %

- Surety Bond

100 %

- Labor and Materials Bond

100 %

- Payment Bond

100 %

Pre-Bidding Events

  • Event Type

    Prebid Conference



    Event date

    03/19/2018 02:00 PM EDT


    Council Chambers at Monroe City Hall

    Event Note

    Monroe City Hall is located at 120 E 1st Street, Monroe, MI 48161

    As this meeting is essential to ensuring that bidders understand the full scope of the project and the necessary coordination, bids may be rejected from bidders that do not send a representative to this meeting.  In addition, bidders shall provide reference information found on Page B-6 at this pre-bid meeting, so that the City may evaluate the contractor’s qualifications prior to bid opening to ensure timely awarding of the contract.

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Bid Submission Process

Bid Submission Type

Physical Bid Submission