18-09 - Cobblestone Farm Rental Space Event Services

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Please note that solicitations issued prior to June 10, 2017 can be found here: http://legacy.mitn.info

Basic Information

Reference Number


Issuing Organization

City of Ann Arbor

Solicitation Type

RFP - Request for Proposal

Solicitation Number



Cobblestone Farm Rental Space Event Services

Source ID




United States, Michigan, Washtenaw County

Piggyback Contract




01/12/2018 03:24 PM EST

Question Acceptance Deadline

01/17/2018 10:00 AM EST

Questions are submitted online


Closing Date

01/22/2018 02:00 PM EST

Contact Information

Colin Spencer


Jessica Black



Cobblestone Farm is owned and operated by the City of Ann Arbor, Parks and Recreation
services unit. The bank barn on the property is rented by the public for special events
ranging from weddings to reunions. The barn is also used by many local businesses and
organizations for off-site meetings. In addition to the bank barn, the property at
Cobblestone Farm has a historic farm house, and an animal barn with livestock animals
and gardens.

The bank barn has become increasing popular as a rental space and is booked 7 days a
week, up to 18 months in advance. The inside of the barn is approximately 3 stories tall
and over 3,000 square feet. There is a main floor, loft area, warming kitchen and food
serving area. Over the past three years, there are on average 175 events held each year
with visitor attendance over 30,000 people.

The City of Ann Arbor wishes to establish a contract with qualified firm(s) to provide the
rental space services as identified in this RFP. This proposal covers the set-up and teardown
of tables and chairs in the event space as well as cleaning of the event space,
bathrooms and office area in accordance with the following specifications and general

Vendor is responsible for acquiring and maintaining all necessary licenses, registrations,
certifications and permits required for operation by local, state, and federal law.

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Bid Submission Process

Bid Submission Type

Physical Bid Submission