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Basic Information

Reference Number

0000400283

Issuing Organization

Chicago Rockford International Airport

Owner Organization

Greater Rockford Airport Authority

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

25-32

Title

Common Use Passenger Processing System (“CUPPS”) at GRAA

Source ID

PU.AG.USA.1443613.C10607826

Details

Location

United States, Illinois, Winnebago County

Delivery Point

2 Airport Drive
Rockford, Illinois
United States 61109

Purchase Type

Term: 02/02/2026 12:00 AM CST - 02/01/2031 12:00 AM CST
Option: Three (3) options for two (2) years and one (1) one-year option

Piggyback Contract

Description

The Greater Rockford Airport Authority (“GRAA”) is soliciting proposals (“RFP”) from qualified firms (“Proposer”) to provide all work associated with the implementation, maintenance, and support services of a CUPPS and related systems, including a flight information display system (“FIDS) and local departure control system, and components at the Chicago Rockford International Airport.
The awarded Professional Services Agreement (“Agreement”) shall be in effect commencing on the Agreement’s Effective Date The Agreement shall be for five (5) years with three (3) options to renew for two (2) additional two-year option periods and one (1) additional one-year option period.

Dates

Publication

11/07/2025 07:38 AM CST

Bid Intent

Not Available

Question Acceptance Deadline

12/01/2025 04:00 PM CST

Questions are submitted online

Yes

Closing DateA - Previous Addendum

12/19/2025 04:00 PM CST

Prebid Conference

11/18/2025 01:00 PM CST

Contact Information

Chip Geiger

(815) 969-4466

cgeiger@flyrfd.com

Mike Peranich

8159694015

mperanich@flyrfd.com

Shelly Cassaro

815.969-4466

scassaro@flyrfd.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- Installation Required

- Insurance Required

- Local Service Required

- Onsite Maintenance Required

- Prevailing Wage Required

- Training Required

- Warranty Information Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

11/18/2025 01:00 PM CST

Location

60 Airport Drive, Rockford IL 61109

Event Note

A Mandatory pre-proposal meeting will be held on Tuesday, November 18, 2025 at 1:00 p.m. CDT, at the Airport Administrative Building with the address at 60 Airport Drive, Rockford, IL 61109. The purpose of the meeting is to explain the RFP and to receive any feedback to the RFP as suggested by interested parties. GRAA makes no assurances that any such feedback will be incorporated into the RFP. Interested parties may participate in the pre-proposal meeting by attending in-person or virtually using the TEAMS link which will be provided in a future Addendum. Interested parties that wish to attend the pre-proposal meeting virtually are required to obtain the link from the future Addendum.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Item Based

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Each proposal will be independently evaluated by a Selection Committee. The Selection Committee may make its selection based on the written proposals received, and may, at its discretion, conduct oral interviews with some or all of the proposers. The Selection Committee will report the results of its evaluations and make its recommendation to GRAA’s Board of Commissioners (if required). GRAA will either approve the recommended proposer, select a different proposer, or decline to contract with any proposer.

The Selection Committee shall evaluate all proposals based on the following weighted criteria (Proposer shall provide GRAA with related information that would assist in the evaluation of its proposal. This information shall be uploaded into the electronic bidding system with your proposal):
Company information, personnel, and references 5%
Knowledge and experience implementing and supporting Common Use systems at a comparable airports. 30%
Project Plan and Schedule 10%
Ongoing Maintenance and Support Plan 25%
Cost of proposed services to GRAA 30%
TOTAL 100%

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.