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Basic Information

Reference Number

0000391595

Issuing Organization

Vizcaya Museum & Gardens

Owner Organization

Vizcaya Museum and Gardens Trust, Inc.

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

VMGTI 2025-09

Title

Event Tent and Ancillary Equipment Rental Services

Source ID

PU.NP.USA.1723447.C12637226

Details

Location

United States, Florida, Miami-Dade County

Purchase Type

Term: 10/01/2025 12:00 AM EDT - 09/30/2030 12:00 AM EDT

Piggyback Contract

Description

Contractor shall provide, transport, install and deinstall tents and other equipment for VMGTI facility rentals and internal programs and events, including the necessary materials, labor and maintenance. Such rentals shall occur on the Upper East Terrace of the Main House and other locations around Vizcaya Museum and Gardens (“Vizcaya”) as requested or approved in writing by VMGTI. Further details are located in RFP VMGTI 2025-09.

Dates

Publication

06/30/2025 10:50 AM EDT

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Addendum

07/22/2025 05:00 PM EDT

Questions are submitted online

Yes

Closing Date

08/01/2025 02:00 PM EDT

Prebid Conference

07/11/2025 10:00 AM EDT

Prebid Conference

07/18/2025 09:00 AM EDT

Contact Information

Ric S.

13058608411

procurement@vizcaya.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Contractors License Required

- Employee Background Checks Required

- Installation Required

- Insurance Required

- License Required

- Onsite Maintenance Required

- Prevailing Wage Required

- Safety Standards Plan

- Security Badges

- Training Required

Bonding Requirements

- Performance Bond

300000 $

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

07/11/2025 10:00 AM EDT

Location

3251 Miami Ave, Miami, FL. 33129 - Visitor's Ticket Booth

Event Note

Prebid conference should last approximately one (1) hour. Please wear appropriate footwear for walking over multiple surfaces. Bring notetaking, tape measurement and photographic materials, as no documentation will be provided. Dress for Florida in July.
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Event TypeA - Previous Addendum

Prebid Conference

AttendanceA - Previous Addendum

Recommended

Event dateA - Previous Addendum

07/18/2025 09:00 AM EDT

LocationA - Previous Addendum

3251 South Miami Avenue, Miami, FL. 33129 Vizcaya Museum and Gardens.

Event NoteA - Previous Addendum

2nd Prebid conference should last approximately one (1) hour. Please wear appropriate footwear for walking over multiple surfaces. Bring notetaking, tape measurement and photographic materials, as no documentation will be provided. Dress for Florida in July. Meeting at the Vizcaya Museum and Gardens Ticket Booth. Tour will begin promptly at 9:00 AM, please plan accordingly for Miami traffic and parking.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Please be prepared to bid on all tent sizes listed in RFP and additional ancillary (AC units, Rain Gutters, Tent Technician, Heaters, etc.) equipment. We will not accept partial bids.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.