RFP 17-10 - School Cafeteria Dishwashers

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Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com

Basic Information

Reference Number


Issuing Organization

Santa Rosa County School Board

Solicitation Type

RFP - Request for Proposal

Solicitation Number

RFP 17-10


School Cafeteria Dishwashers

Source ID




United States, Florida, Santa Rosa County

Delivery Point

Pea Ridge Elementary and Berryhill Elementary School

Purchase Type

One Time Only- Delivery Date:TBD

Piggyback Contract




09/25/2017 05:21 PM CDT

Question Acceptance Deadline

10/05/2017 03:00 PM CDT

Questions are submitted online


Closing Date

10/20/2017 03:00 PM CDT

Prebid Conference

10/03/2017 12:30 PM CDT

Contact Information

Cindy Lambeth

850-983-5130 ext. 303



All prices must be all inclusive to include, but not limited to, product cost, shipping, inside delivery cost and complete installation of functioning equipment.
Successful bidder must provide and install listed equipment.   Installation to include the following:

  1. Removal and disposal of existing dishwasher including ventilation.
  2. Preparation and modification of site to house dishwasher including, but not limited, to electrical circuit, capping of existing gas line, ventilation ductwork, ceiling or floor adjustments.
  3. Delivery, uncrate and install new dishwasher.
  4. Installation schedule to be mutually agreed upon between vendor and School District personnel. 
  5. Startup, checkout and demonstration by manufacturer.
Location to be installed:
1.         Pea Ridge Elementary School
            4775 School Lane
            Pace, FL  32571
2.         Berryhill Elementary School
            4900 Berryhill Road
            Milton, FL  32570
Equipment to be installed:
The brand name provided are for informational purposes only.  Vendors are encouraged to bid brand name or equal in which they are authorized to distribute. 
Manufacturer: Hobart
Model:  PW20-2
Pot/Pan/Utensil Washer, front loading with split door design, (20) pan capacity, over/under rotating arms, 2/4/6 minute adjustable timer, up to (20) racks/hour, includes: (2) flat grids, (2) tray racks & (1) flat bottom rack, pre-rinse spray hose, sanitizing with Sense-A-temptm  700  booster rise, vent fan control, drain pump, stainless steel construction, 48v/60/3-ph, cULus, NSF, Energy Star.
Complete manufacturer’s literature, giving full description of the equipment being bid, must be submitted. Proposal price shall include inside delivery to the designated point according to the purchase order.  Collect shipments will be refused. 
Work Area: The contractor shall be responsible for cleaning up all work areas; free of debris, supplies and material.  Contractor shall be responsible for the moving of all furnishings as necessary for access to any work area. Existing furniture/equipment is to be covered for protection during the installation process. The work shall be carried on in such a manner that there will be no interruption to or interference of classes. Work shall continue uninterrupted from the start date until the project is completed, except when instructed otherwise by School District personnel. The dumpsters located at the school site shall not be used for removal of debris and/or equipment.
License:  The contractor will adhere to meet all Federal, State and local regulations and shall be licensed to do business in the County and Cities of Santa Rosa County as an active Certified Contractor.  The contractor must maintain a current certified general contractor’s license with the State of Florida.
Tools, Materials, and Equipment: The Contractor shall be required to provide its personnel with all of the tools, power tools, trucks, and equipment necessary for the performance of their work.
Parking Policy: Contractor vehicles are not allowed to park on sidewalks. The vehicle operator shall be made aware that extreme caution shall be used to operate the vehicle in a way that will not be a hazard or hindrance to pedestrians using sidewalks.
Safety: The Contractor shall comply with the rules and regulations of OSHA and the Department of Labor. The Contractor shall be responsible for the safety, efficiency and adequacy of his plant, appliances, and methods, and for any damage which may result from their improper construction, maintenance or operation. The Contractor shall erect and properly maintain at all times, as required by the conditions and progress of the work, proper safeguards for the protection of workers and the public and shall post danger warnings against any hazards created by the construction operations.
References: The contractor is required to submit a list of three (3) references with their bid. These references must be from firms, organization and/or governmental agencies/entities for which services were performed satisfactorily in the previous five (5) years. Include the dates of services that were provided, client name, address and the name and phone number of the contact.
Documents Required:   The following is a list of documents to be submitted with your proposal.  Your documents should be submitted through Florida Purchasing Group (BidNet Direct).
  1. Certified General Contractor’s License
  2. Santa Rosa County Business License
  3. Drug Free Workplace form
  4. Public Entity Crimes form

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Buyer’s Requirements

General Requirements

- Insurance Required

- Training Required

- Contractors License Required

- Warranty Information Required

- Installation Required

- License Required

- FOB Destination

- FOB Pre-Paid

Award Requirements

- Reserve Rights to Award by Line Item

Pre-Bidding Events

  • Event Type

    Prebid Conference



    Event date

    10/03/2017 12:30 PM CDT


    School Board Maintenance Dept. Conference Rm. 6544 Firehouse Rd, Milton, FL 32570

    Event Note

    After the Pre-Proposal Meeting we will conduct an on-site visit at Berryhill Elementary School Cafeteria and Pea Ridge Elementary School Cafeteria.  Only those attending the conference will be allowed to submit a proposal.  The first five (5) minutes of the conference will be for distribution of documents and for contractors to sign in.  Contractors must arrive on time to be allowed to participate in the conference.  Those arriving after the five (5) minute sign in period will not be allowed to participate or submit a proposal.  The conference will be recorded, with the resulting DVD becoming a part of the documentation for this solicitation.  Copies of the DVD will be made available to interested parties by notifying the purchasing office.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission


Lump sum


Lump sum

Bid Questions
Question Name Question Description Mandatory
Business Description Briefly describe your Business. Yes
Comments Any Comments? No
Contract Award History Has your firm ever had a contract terminated? No
Delivery/Start Date What is your best or earliest possible delivery/start date? Yes
Employee Certification Does your company ensure that all employees/contractors/sub-contracts are certified for their applicable trade? No
Legal Has your company been involved in any litigation in the past 5 years? No
Legal Compliance Has your company been found in violation of any local, State, or Federal laws? No
Maintenance Guaranty How long is your company's maintenance guaranty? No
Payment Terms/Discount What, if any, discounts do you offer if paid within a certain timeframe? No
Pricing Guarantee What is your company's pricing guarantee? No
Project History Has your company completed all projects within the last 5 years within the project timeline? No
Warranty What kind of warranty is included, if any? Yes
Bid Documents List
Item Name Description Mandatory
Bid Proposal Document defining the proposal Yes
Drug Free Workplace Form Document certifying a drug free workplace Yes
Public Entity Crimes Form Sworn Statement Pursuant to Section 287.133(3)(s), Florida Statutes, on Public Entity Crimes Yes
FL Certified General Contractor's License Copy general contractor's license issued by the State of Florida Yes
Additional Bidding Instructions

  • All Bids must be submitted electronically through the Florida Purchasing Group, located at https://www.floridabidsystem.com
  • The sealed bids will ber publicly opened in the Director of Purchasing and Contract Administartor's office at 8:00AM CST, October 23, 2017 to be acknowledged and refereed to the Purchasing Agent for tabulation.
  • Only the names of the companies submitting a bid will be called out at the bid opening per Florida Statute 119.071.

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