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RFP 18-07 - Drug and Alcohol Prevention Counseling Services

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Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com

Basic Information

Reference Number


Issuing Organization

Santa Rosa County School Board

Owner Organization


Solicitation Type

RFP - Request for Proposal

Solicitation Number

RFP 18-07


Drug and Alcohol Prevention Counseling Services

Source ID




United States, Florida, Santa Rosa County

Delivery Point

Santa Rosa County School District

Purchase Type

Term: 07/01/2018 12:00 AM CDT - 06/30/2021 11:59 PM CDT

Piggyback Contract




03/29/2018 04:58 PM CDT

Question Acceptance Deadline

04/26/2018 04:00 PM CDT

Questions are submitted online


Closing Date

05/01/2018 03:00 PM CDT

Prebid Conference

04/17/2018 01:00 PM CDT

Contact Information

Travis Fulton

850-983-5130 ext. 302



Services to be Provided:
Behavioral Health Counselor

  1. Behavioral Health Counseling services will be offered during the school year.
  • Fifteen (15) positions, 180 school days, at seven (7) hours per day
  • One (1) position, 180 school days, at three and one half (3.5) hours per day
Manner of Service Provision
  1. The provider shall assign 15 (fifteen) full time Masters-level Counselors/Therapists to receive referrals and provide prevention counseling services to students and consultation service to referring parties.
  2. The Counselor/Therapist shall receive referrals from Guidance Counselors and/or Multi-Tiered Student Support Teams (MTSS Teams) and/or Deans of Students and/or School Administration and/or students self-referred and/or parents.
  3. Upon receiving a referral, the Counselor/Therapist will:
    1. Assess referral reasons and conduct risk assessments develop written plans.
    2. Provide prevention and/or mental health counseling to students individually and in groups in accordance with clinical practice standards.
    3. Monitor service delivery and case status.
    4. Maintain written case file documentation sufficient to satisfy Florida Statutory requirements and Federal program requirements.
    5. Participate in I provide consultation to school-based MTSS teams.
    6. Access student data from the school district's data system.
    7. Provide feedback on case status to referring parties I MTSS teams.
  4. The provider shall secure written permission from the parent/guardian of students in grades K-8 prior to formal service delivery.
  5. The provider will assume responsibility for administrative and clinical supervision of the Counselor/Therapist.
  6. The provider shall furnish resumes of the Counselor/Therapist to the Contract Manager (or designee) prior to assignment.
  7. The provider shall be responsible for reimbursing local travel expenses to the Counselors/Therapists.
  8. Provision of individual and/or group psychotherapy to students Consultation with school-based personnel and/or administration and behavior technicians regarding student-specific behaviors, mental status and behavioral plans.
  9. Occasional in-service consultation with peers, behavior technicians and teachers regarding effective practices and service delivery models.
  10. The provider shall supply a research based prevention or counseling curriculum to be utilized in group counseling sessions.
  11. The provider shall ensure that each Counselor/Therapist make initial contact with their assigned schools' Principal (or Principal's designee) and establish a protocol whereby provider staff:
    1. Sign-in upon arrival on campus each day.
    2. Sign-out upon leaving campus each day.
    3. Identify a school-based "primary contact person".
  12. The provider shall ensure that the assigned school's primary contact person (or designee) is notified when illness or other reasons prevent the Counselors/Therapists from reporting to work.
  13. The provider shall meet monthly (or less often at the discretion of the Contract Manager or designee) with the Contract Manager (or designee) to monitor and coordinate service delivery.
  14. The provider shall ensure that a student's case record is maintained in such a manner as to document dates and types of contact with students/families/schools/other agencies, case notes are legible and generally describe actions taken and/or conferences held.
  15. In the event that a Counselor's position becomes vacant (employee turnover), the monthly contract reimbursement payable to the provider shall be reduced by an amount derived by the following calculation:  total contract amount per the particular vacant position divided by 190, multiplied by the number of days the position was vacant.  "Number of days the position was vacant" is defined as the number of days the school district is without direct service.
  16. Schedule of Work:
    1. The Counselors will work Instructional employee hours per week, Monday through Friday, and will follow the school calendar for Instructional employees.  Direct service delivery shall commence upon the first day of Pre-Planning, and terminate upon the last day of Post­ Planning.   The Contract Manager shall approve any exceptions to the service commencement date.
Documents Required
The following is a list of required documents to be submitted with your proposal.  Your proposal and documents must be submitted using BidNet Direct.
  1. Drug Free Workplace form
  2. Public Entity Crimes form
  3. Certification Regarding Lobbying Form
  4. Conflict of Interest Certification Form
  5. Business Proposal including:
    1. A company history
    2. References from at least three (3) clients
    3. A brief summary of the service offered
    4. Pricing structure/information with profit listed as a separate line item

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Buyer’s Requirements

General Requirements

- Insurance Required

- License Required

- Employee Background Checks Required

- Certification/Training

- Federally Funded

- Security Badges

Pre-Bidding Events

  • Event Type

    Prebid Conference



    Event date

    04/17/2018 01:00 PM CDT


    Professional Development Center, Classroom 2, 6556 Firehouse Rd, Milton, FL 32570

    Event Note
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission


Lump sum


Lump sum

Bid Questions
Question Name Question Description Mandatory
Business Description Briefly describe your Business. Yes
Certification Beyond the scope of this project, what other certifications does your company possess? Yes
Conflicts Are there any potential or perceived conflicts of interest with respect to this contract? Yes
Contract Award History Has your firm ever had a contract terminated? Yes
Employee Certification Does your company ensure that all employees/contractors/sub-contracts are certified for their applicable trade? Yes
Legal Has your company been involved in any litigation in the past 5 years? Yes
Legal Compliance Has your company been found in violation of any local, State, or Federal laws? Yes
Piggyback Purchases Would you be willing to extend the same pricing to other entities that wish to purchase cooperatively from this contract? Yes
Similar Contracts How many similar contracts has your company done? Yes
Bid Documents List
Item Name Description Mandatory
Proposal Form Proposal Form Yes
Drug Free Workplace Form Drug Free Workplace Form Yes
Public Entity Crimes Form Public Entity Crimes Form Yes
Certification Regarding Lobbying Form Certification Regarding Lobbying Form Yes
Disclosure of Lobbying Activities Form Disclosure of Lobbying Activities Form No
Proof of License Proof of License Yes
Proof of Insurance Proof of Insurance Yes
Conflict of Interest Certification Form Conflict of Interest Certification Form Yes
Business Proposal Business Proposal Yes
Additional Bidding Instructions

  • All proposals must be submitted electronically through the Florida Purchasing Group, located at https://www.floridabidsystem.com.
  • Only the names of the companies submitting a bid will be called out at the RFP opening per Florida Statute 119.071.
  • Proposals submitted will be publicly reviewed in the Director of Purchasing and Contract Administrator’s office at 8:30AM CST, May 2, 2018.

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