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RFP 18-10 - Courier Services


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Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com

Basic Information

Reference Number

0000187522

Issuing Organization

Santa Rosa County School Board

Owner Organization

Purchasing

Solicitation Type

RFP - Request for Proposal

Solicitation Number

RFP 18-10

Title

Courier Services

Source ID

PU.AG.USA.1062.C7392651

Details

Region

United States, Florida, Santa Rosa County

Delivery Point

Santa Rosa County School District

Purchase Type

Term: 07/01/2018 12:00 AM CDT - 06/30/2023 11:59 PM CDT

Piggyback Contract

Yes

Dates

Publication

03/29/2018 04:22 PM CDT

Question Acceptance Deadline

04/26/2018 04:00 PM CDT

Questions are submitted online

Yes

Closing Date

05/01/2018 03:00 PM CDT

Prebid Conference

04/18/2018 09:00 AM CDT

Contact Information

Travis Fulton

850-983-5130 ext. 302

fultont@santarosa.k12.fl.us

Description

Service to include:
 
A.  Daily Pickup and delivery of inter-county mail to all locations listed.  All locations to be serviced one time each day with exception of locations listed in italics, which shall be serviced twice daily prior to and after all other locations. A few locations only require service once per week.  Mail is to be sorted at District sites which have been set up for this function. Following District Calendar, delivery will occur during every School Board work day, but will not occur during traditional holidays (approximately 18 days per year) or School Board non-working days (number of days may vary from year to year) that include:  Independence Day, Labor Day, Fall Break/Thanksgiving (2 days), Christmas Break/New Year’s Day (10 days), Spring Break (3 days) and Good Friday.  All pickup and deliveries shall be made during normal working hours, 7:00 AM – 4:00 PM (some locations may vary between these hours). 
 
B.  Daily Pickup and delivery of inter-county mail to all locations listed.  All locations to be serviced one time each day with exception of locations listed in italics, which shall be serviced twice daily prior to and after all other locations. A few locations only require service once per week.  Mail is to be sorted at District sites which have been set up for this function. Following District Calendar, delivery will occur during every School Board work day, but will not occur during traditional holidays (approximately 18 days per year) or School Board non-working days (number of days may vary from year to year) that include:  Independence Day, Labor Day, Fall Break/Thanksgiving (2 days), Christmas Break/New Year’s Day (10 days), Spring Break (3 days) and Good Friday.  All pickup and deliveries shall be made during normal working hours, 7:00 AM – 4:00 PM (some locations may vary between these hours). 
 
With Summer Revision (Mid-June through August 1st with one holiday, July 4th): Three days a week, (Monday, Wednesday and Friday) pickup and delivery of inter-county mail to all locations listed on following page. 
 
C.  Pickup and delivery of inter-county mail to all locations listed three days a week, (Monday, Wednesday and Friday).  All locations to be serviced one time each day with exception of locations listed in italics, which shall be serviced twice daily prior to and after all other locations. A few locations only require service once per week.  Mail is to be sorted at District sites which have been set up for this function. Following District Calendar, delivery will occur during every School Board work day, but will not occur during traditional holidays (approximately 18 days per year) or School Board non-working days (number of days may vary from year to year) that include:  Independence Day, Labor Day, Fall Break/Thanksgiving (2 days), Christmas Break/New Year’s Day (10 days), Spring Break (3 days) and Good Friday.  All pickup and deliveries shall be made during normal working hours, 7:00 AM – 4:00 PM (some locations may vary between these hours). 
 
 
 
 
Locations:
Administrative Support Complex                      6544 Firehouse Road, Milton, FL  32570
Avalon Middle                                                 5445 King Arthurs Way, Milton, FL  32583
Bagdad Elementary                                          4512 Forsyth Street, Bagdad, FL  32583
Bennett C Russell Elementary                          3740 Excalibur Way, Milton, FL 32583                      
Berryhill Admin Complex                               6751 Berryhill Street, Milton, FL  32570
Berryhill Elementary                                        4900 Berryhill Road, Milton, FL  32570
Central School                                                 6180 Central School Road, Milton, FL  32570
Chumuckla Elementary                                    2312 Highway 182, Jay, FL  32565
Community School/Milton                               103 N.E. Stewart Street, Milton, FL  32570
East Milton Elementary                                   5156 Ward Basin Road, Milton, FL  32583
Finance and Data Processing                          5086 Canal Street, Milton, FL  32570
Gulf Breeze Elementary                                   549 Gulf Breeze Pkwy, GB, FL  32561
Gulf Breeze High                                             675 Gulf Breeze Pkwy, GB, FL  32561
Gulf Breeze Middle                                          649 Gulf Breeze Pkwy, GB, FL  32561
Hobbs Middle                                                  5317 Glover Lane, Milton, FL  32570
Holley Navarre Intermediate                            1936 Navarre School Road, Navarre, FL 32566
Holley Navarre Middle                                    1976 Williams Creek Drive, Navarre, FL  32566
Holley Navarre Primary                                   8019 Escola Street, Navarre, FL  32566
Jay Elementary                                                13833 South Alabama Street, Jay, FL  32565
Jay High                                                           3741 School Street, Jay, FL  32565
King Middle                                                    5928 Stewart Street, Milton, FL  32570
Locklin Tech                                                   5330 Berryhill Road, Milton, FL  32570
Milton High                                                     5445 Stewart Street, Milton, FL  32570
Navarre High                                                   8600 High School Blvd., Navarre, FL  32566 
Oriole Beach Elementary                                 1260 Oriole Beach Road, GB, FL  32561
Pace High                                                        4065 Norris Road, Pace, FL  32571
Pea Ridge Elementary                                      4775 School Lane, Pace, FL  32571
Professional Dev. Center                                  6556 Firehouse Road, Milton, FL  32570
Rhodes Elementary                                          5563 Byrom St., Milton, FL  32570
S S Dixon Intermediate                                    5540 Education Drive, Pace, FL  32571
S S Dixon Primary                                           4560 Pace Patriot Blvd, Pace, FL  32571
Santa Rosa Adult                                             5330 Berryhill Road, Milton, FL 32570
Santa Rosa Professional Educators                   6798 Caroline Street, Milton, FL  32570
School Board Member                                     9507 Acorn Lane, Navarre, FL  32565 (3 times per week)
School Board Member                                     1571 Nantahala Beach Road, Gulf Breeze, FL 32563 (3 times per week)
School Board Member                                     5710 Munson Hwy, Milton, FL 32570 (3 times per week)
School Board Member                                     5029 Faircloth Drive, Pace, FL  32571 (3 times per week)      
School Board Member                                     Walgreens, 6506 Caroline Street, Milton, FL 32570 (3 times per week)
School Board Office                                         6032 Highway 90, Milton, FL  32570
Sims Middle                                                    5500 Education Drive, Pace, FL  32571
T. R. Jackson Pre-K Center                              4950 Susan Street, Milton, FL  32570
Technical Support Annex                                5317 Glover Lane, Milton, FL  32570
The Learning Academy                                   5880 N Stewart Street, Milton, FL  32570
West Navarre Intermediate                              1970 Cotton Bay Lane, Navarre, FL  32566
West Navarre Primary                                      1955 Lowe Road, Navarre, FL  32566
Woodlawn Beach Middle                                 1500 Woodlawn Way, Gulf Breeze, FL  32561
*K-8 School                                                     West Navarre, FL
 
The School District will be adding a new School Board Office in Milton which will include various Departments relocating to this new facility and an additional K-8 School in the Navarre area within the next two years, these updates shall be included in the proposal pricing structure.
 
Payment for services will be on a monthly basis, at a constant rate per month, payable in the month following when services were rendered.
 
The approximate volume for a calendar year is:
 
Envelope (Letter) - 14,636
Envelope (Inter-Department Envelopes, 10" x 13") - 73,996
Box (Shoebox) - 3,762
Box (Copy Paper) - 9290
Total - 101,684

 

  1. Vendor to provide all vehicles, labor, equipment and supplies.
  2. Mail generally to consist of booklets, catalogs, letters, menus, forms, checks, unsecured test packets,
and paperwork.On occasion small boxes and equipment, (printers, etc), may be included.
Courier to deliver all mail, including boxes up to 50 lbs.
  1. There shall be one pickup/delivery point at each location.  (Checks signed for at delivery points)
  2. Couriers to carry cell phones or pagers.  Numbers are to be provided to specific School Board personnel to allow emergency contact during delivery route time.
  3. Each courier shall be covered by a Fidelity Bond of $25,000 or more.
  4. When on School Board property, couriers are to wear picture identification badges at all times.
  5. Courier Personnel are expected to abide by School Board policy 2.45, Drug-Free Workplace Act of 1999, Tobacco-Free School District and School Board Dress Code. 
  6. Winning company (personnel) must meet Jessica Lunsford Act specifications before the beginning of the contract. 
  7. The Santa Rosa County School District reserves the right to refuse to accept services from any personnel deemed by the Santa Rosa County School District to be unqualified, disorderly, or otherwise unable to perform assigned work. 
  8. Personnel shall not engage in any argumentative, idle, unnecessary conversation or contact with School Board employees, students, or visitors.
  9. The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity and shall be responsible for taking such disciplinary action with respect to his employees as may be necessary.
  10. Mail is to be sorted at District sites which have been set up for this function.
 
Documents Required:
 
The following is a list of required documents to be submitted with your proposal.  Your proposal and documents must be submitted using BidNet Direct.
 
  1. Drug Free Workplace form
  2. Public Entity Crimes form
  3. Certification Regarding Lobbying Form
  4. Conflict of Interest Certification Form
  5. Proof of Fidelity Bond
  6. Proof of Liability Insurance
  7. Proof of Business License
  8. Business Proposal(s) including:
    1. A brief description of expertise
    2. Experience relative to similar projects
    3. At least (3) three references from similar contracts
    4. A brief history of your company to including how:
      1. Many employees
      2. Vehicles are maintained
    5. Pricing Structure including a monthly and daily rate

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Buyer’s Requirements

General Requirements

- Insurance Required

- Employee Background Checks Required

- Security Badges

- Payment by Credit Card

Bonding Requirements

- Fidelity Bond

25000 $

Pre-Bidding Events

  • Event Type

    Prebid Conference

    Attendance

    Mandatory

    Event date

    04/18/2018 09:00 AM CDT

    Location

    Professional Development Center, Classroom 2, 6556 Firehouse Rd, Milton, FL 32570

    Event Note
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Pricing

Lump sum

Bid Questions
Question Name Question Description Mandatory
Bonds What is your company's bond rating? Yes
Business Description Briefly describe your Business. Yes
Conflicts Are there any potential or perceived conflicts of interest with respect to this contract? Yes
Contract Award History Has your firm ever had a contract terminated? Yes
Legal Has your company been involved in any litigation in the past 5 years? Yes
Legal Compliance Has your company been found in violation of any local, State, or Federal laws? Yes
Piggyback Purchases Would you be willing to extend the same pricing to other entities that wish to purchase cooperatively from this contract? Yes
Similar Contracts How many similar contracts has your company done? Yes
Bid Documents List
Item Name Description Mandatory
Proposal Form Proposal Form Yes
Drug Free Workplace Form Drug Free Workplace Form Yes
Public Entity Crimes Form Public Entity Crimes Form Yes
Certification Regarding Lobbying Form Certification Regarding Lobbying Form Yes
Disclosure of Lobbying Activities Form Disclosure of Lobbying Activities Form No
Conflict of Interest Certification Form Conflict of Interest Certification Form Yes
Proof of Fidelity Bond Proof of Fidelity Bond Yes
Proof of Liability Insurance Proof of Liability Insurance Yes
Proof of Business License Proof of Business License Yes
Business Proposal(s) Business Proposal(s) Yes
Additional Bidding Instructions

  • All proposals must be submitted electronically through the Florida Purchasing Group, located at https://www.floridabidsystem.com.
  • Only the names of the companies submitting a bid will be called out at the RFP opening per Florida Statute 119.071.
  • Proposals submitted will be publicly reviewed in the Director of Purchasing and Contract Administrator’s office at 9:00AM CST, May 2, 2018, to be acknowledged and referred to the Purchasing Manager for tabulation and to the Committee for evaluation. 

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