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191302 - Fruits & Vegetables – Frozen, Canned, and Packaged

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Basic Information

Reference Number


Issuing Organization

Escambia County School District

Owner Organization

Escambia County School District

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number



Fruits & Vegetables – Frozen, Canned, and Packaged

Source ID




United States, Florida, Escambia County

Delivery Point

Central Warehouse

Purchase Type

Term: 03/01/2019 12:00 AM CST - 02/29/2020 12:00 AM CST

Piggyback Contract




10/30/2018 04:01 PM CDT

Question Acceptance Deadline

11/06/2018 12:00 PM CST

Questions are submitted online


Closing Date

11/29/2018 01:30 PM CST

Contact Information

Allison Watson




The purpose of this solicitation is to enter into a purchase agreement for frozen, canned, and packaged fruit and vegetables for school cafeterias throughout the Escambia County School District (ECSD) for the period beginning March 1, 2019 through February 29, 2020 with a one (1) year renewal option. Prices, terms, and conditions of this agreement shall be fixed for the products listed in this document for the entire term(s) of this agreement. The quantities and delivery dates listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated delivery dates and quantities.  However, the District reserves the right to adjust delivery dates, reduce the number of shipments and/or purchase additional quantities at the agreement price at any time during the agreement period. The District does not pay fuel adjustment charges. By signing this agreement, you are agreeing to honor your Bid’s prices for the entire term(s) of the agreement.
If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item.  If you offer a product that is not preapproved in this Bid, you must send a sample for review by Tuesday, November 13, 2018, 12:00 PM, CST. Failure to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product will result in your Bid being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not accepted. Samples should be clearly labeled “SAMPLE FOR BID NUMBER #191302.”  If planning to send samples, the form and instructions will be posted on the Purchasing website at http://ecsd-fl.schoolloop.com/purchasing/bids..  This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Paragraph T – Samples and Brand Name on page 5.
QUESTIONS:  Due to time constraints, it is recommended that vendors send any questions regarding this solicitation by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Tuesday, November 6, 2018, 12:00 PM, Central Standard Time. Any changes in the specifications contained in this bid will be made by Addenda. Any Addenda issued concerning this bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this solicitation will be posted by close of business Friday, November 9, 2018.
 The direct link to the Bid Activity Page of the District website is listed below:
All inquiries should be sent to:
Allison Watson, Sr. Purchasing Agent
Purchasing Department
Escambia County School District
75 N. Pace Blvd. Pensacola, FL 32505
Email: awatson@escambia.k12.fl.us   Fax: 850-469-6271
For the ECSD to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this bid. Vendors  are  expected  to  utilize  this  representative  for  ALL  information  regarding  this  bid. Vendors who contact any other District employee regarding the subject of this bid are subject to disqualification from participating in this solicitation.


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Buyer’s Requirements

General Requirements

- Samples Required

- FOB Destination

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com