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181902 - Frozen Dessert Novelties for Direct Delivery to School Cafeterias

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Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com

Basic Information

Reference Number


Issuing Organization

Escambia County School District

Owner Organization

Escambia County School District

Solicitation Type

ITB - Invitation to Bid

Solicitation Number



Frozen Dessert Novelties for Direct Delivery to School Cafeterias

Source ID




United States, Florida, Escambia County

Delivery Point

School Cafeterias

Purchase Type

Term: 08/01/2018 12:00 AM CDT - 07/31/2019 12:00 AM CDT

Piggyback Contract




06/12/2018 01:29 PM CDT

Question Acceptance Deadline

06/14/2018 04:00 PM CDT

Questions are submitted online


Closing Date

06/26/2018 01:30 PM CDT

Contact Information

Allison Watson




This purpose of this solicitation is to establish an agreement for the direct delivery of frozen dessert novelties to the school cafeterias in the Escambia County School District. All pricing, terms, and conditions of this agreement shall be fixed and in effect for the entire period of August 1, 2018 through July 31, 2019 and the one (1) year renewal option upon mutual consent of both parties and School Board approval. The quantities listed herein are the best estimate of the District based on prior and projected usage. The District will make every attempt to adhere as closely as possible to the estimated dates and quantities. However, the District reserves the right to reduce the number of shipments and/or purchase additional quantities at the agreement price at any time during the agreement period. The District does not pay fuel adjustment charges. By signing this agreement, you are agreeing to honor your Bid’s pricing, terms, and conditions for the entire term(s) of the agreement.

If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this Bid, you must send a sample for review by Tuesday, June 19, 2018, 12:00 PM, CST. Failure   to send a full case quantity sample size in its original packaging and the required documentation when offering an alternate product will result in your Bid being determined “non-responsive” for that item. Samples should be submitted in full case quantities and in original packaging. Unmarked boxes or bags containing loose samples are not acceptable. Samples should be clearly labeled “SAMPLE FOR BID NUMBER #181902.” If planning  to send samples, the form and instructions will be posted on  the Purchasing website at http://ecsd-fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Section T – Samples and Brand Name on page 5.
QUESTIONS: Due to time constraints, it is recommended that vendors send any questions regarding this solicitation by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Thursday, June 14, 2018, 4:00 PM, Central Standard Time. Any changes in the specifications contained in this bid will be made by Addenda. Any Addenda issued concerning this Bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A BID, it shall be the sole responsibility of each Bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this solicitation will be posted by close of business Tuesday, June 19, 2018.
The direct link to the Bid Activity Section of the District website is listed below.

All inquiries should be sent to:
Allison Watson, Sr. Purchasing Agent Purchasing Department
Escambia County School District
75 N. Pace Blvd. Pensacola, FL 32505
Email: awatson@escambia.k12.fl.us Fax: 850-469-6271
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this Bid. Vendors are expected to utilize this representative for ALL Information regarding this Bid. Vendors who contact any other District employee regarding the subject of this Bid are subject to disqualification from participating in this solicitation.


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Buyer’s Requirements

General Requirements

- Insurance Required

- Samples Required

- Local Service Required

- Employee Background Checks Required

- Security Badges

- FOB Destination

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

The Escambia County School District is currently operating on a Summer Break four (4) day work schedule. The District is closed on Friday. The District will resume a five-day work schedule on July 23rd. Please schedule sample shipments accordingly.  

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