180502 - Food Processing: USDA Commodities

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Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com

Basic Information

Reference Number


Issuing Organization

Escambia County School District

Owner Organization

Escambia County School District

Solicitation Type

RFP - Request for Proposal

Solicitation Number



Food Processing: USDA Commodities

Source ID




United States, Florida, Escambia County

Delivery Point

As Specified

Purchase Type

Term: 07/01/2018 12:00 AM CDT - 06/30/2019 12:00 AM CDT

Piggyback Contract




11/21/2017 03:51 PM CST

Question Acceptance Deadline

12/04/2017 12:00 PM CST

Questions are submitted online


Closing Date

01/05/2018 01:30 PM CST

Contact Information

Allison Watson




This solicitation covers the specific processing required to turn donated USDA food commodities into the products listed. The processed products are needed for the period beginning July 1, 2018 and ending June 30, 2019.  Since this RFP is for processing donated commodities, each commodity item will be awarded to one vendor by donated product category, with the award going to the vendor with the aggregate low price for all items bid in that category. Vendors must be on the State of Florida approved USDA Food Processor list in order to submit a proposal. Proposals will not be accepted, nor will commodity processing orders be placed with any proposing firm not listed on the State of Florida approved USDA Food Processor’s list.  Proposals will not be accepted from any third party on behalf of a processor.  Prices, terms, and conditions of this agreement shall be fixed for the products listed in this document for the entire term of this agreement.  By signing this agreement, you are agreeing to honor your proposal’s prices for the entire term of the agreement.

If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, make a notation in the comments section for that item. If you offer a product that is not preapproved in this RFP, you must send a sample for review by Friday, December 8, 2017, 12:00 PM, CST.  Failure to send a full case quantity sample size in its original packaging and the  required documentation when offering an alternate product will result in your proposal being determined “non-responsive” for that item. Unmarked boxes or bags containing loose samples are not accepted.  Samples should be clearly labeled “SAMPLE FOR RFP NUMBER #180502”. If  planning to send samples, the form and instructions will be posted on the Purchasing website at http://ecsd-fl.schoolloop.com/purchasing/bids. This form must be completed prior to samples being sent. All food samples should be delivered to the Escambia County School District Central Warehouse, 51 East Texar Drive, Pensacola, FL 32503. Refer to Paragraph II, T – Samples and Brand Name on page 5.

QUESTIONS:  Due to time constraints, it is recommended that vendors send questions by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Monday, December 4, 2017, 12:00 PM, Central Standard Time. Any changes in the specifications contained in this RFP will be made by Addenda.  Any Addenda issued concerning this RFP will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING A PROPOSAL, it shall be the sole responsibility of each Responder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum.  Any Addendum and answers to any questions received will be posted by close of business Friday, December 8, 2017.  The direct link to the Bid Activity Section of the District website is listed below.

All inquiries should be sent to:
Allison Watson, Sr. Purchasing Agent
Purchasing Department
Escambia County School District
75 N. Pace Blvd.
Pensacola, FL  32505
Email:  awatson@escambia.k12.fl.us   Fax:  850-469-6271
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this RFP.  Vendors are expected to utilize this representative for ALL Information regarding this RFP.  Vendors who contact any other District employee regarding the subject of this RFP are subject to disqualification from participating in this solicitation.

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Buyer’s Requirements

General Requirements

- Samples Required

- FOB Destination

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Physical Bid Submission