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191002 - Cafeteria Equipment

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Please note that solicitations issued prior to August 12, 2017 can be found here: http://legacy.floridabidsystem.com

Basic Information

Reference Number


Issuing Organization

Escambia County School District

Owner Organization

Escambia County School District

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number



Cafeteria Equipment

Source ID




United States, Florida, Escambia County

Delivery Point

As Specified

Purchase Type

Term: 01/01/2019 12:00 AM CST - 12/31/2019 12:00 AM CST

Piggyback Contract




09/21/2018 11:32 AM CDT

Question Acceptance Deadline

09/28/2018 12:00 PM CDT

Questions are submitted online


Closing Date

10/17/2018 01:30 PM CDT

Contact Information

Allison Watson




The purpose of this solicitation is to enter into a purchase agreement for equipment and installation services, if needed, for school cafeterias throughout the Escambia County School District (the District) for the period beginning January 1, 2019 through December 31, 2019 with a one (1) year renewal option upon mutual consent of both parties and School Board approval. All pricing, terms, and conditions shall remain in effect for the entire term(s) of this agreement. The District does not pay fuel adjustment charges. The District reserves the right to add or reduce the estimated quantities based on funding availability. Additional quantities for items may also be purchased at the agreement price at any time during the agreement period. By signing this agreement, you are agreeing to honor your Bid’s pricing and all terms and conditions for the entire term(s) of the agreement.

If offering a brand and/or product OTHER THAN ONE OF THE PREAPPROVED BRANDS LISTED, the Bidder shall make a notation in the comments section for that item. If the Bidder offers a product that is not preapproved in this Bid, you must send the documentation listed below for review by Monday, October 8, 2018, 12:00 PM CST.
-Completed sample form                                                                              
-Full product specifications including warranty, pictures, and drawings for equipment.
-Reference list with contact name, phone number, and email addresses of at least two (2) cafeterias or    restaurants that are currently using the equipment. 

Failure to send the required documentation when offering an alternate product will result in your Bid being determined “non-responsive” for that item. Alternate product documentation must be clearly labeled “ALTERNATE PRODUCT FOR BID NUMBER 191002”. If planning to submit an alternate, the sample form will be posted on the Purchasing website at http://ecsd- fl.schoolloop.com/purchasing/bids. Refer to Section T- Samples and Brand Name on page 5.

QUESTIONS: Due to time constraints, it is recommended that vendors send any questions regarding this solicitation by a manner that can be tracked (email, certified mail, or overnight courier); email is preferred. Deadline for questions will be Friday, September 28, 2018, 12:00 p.m., Central Standard Time. Any changes in the specifications contained in this Bid will be made by Addenda. Any Addenda issued concerning this Bid will be posted on the Purchasing Department’s web pages. PRIOR TO SUBMITTING  A BID, it shall be the sole responsibility of each Bidder to contact the Purchasing Agent or visit the Purchasing Department’s Web pages to determine if an Addendum has been issued and to obtain such Addendum. Any Addendum and answers to any questions received concerning this solicitation will be posted by close of business Thursday, October 4, 2018.

The direct link to the Bid Activity Section of the District website is listed below. http://ecsd.fl.schoolloop.com/purchasing/bids
All inquiries should be sent to:
Allison Watson, Sr. Purchasing Agent Purchasing Department
Escambia County School District
75 N. Pace Blvd. Pensacola, FL 32505
Email: awatson@escambia.k12.fl.us     Fax: 850-469-6271
For the Escambia County School District (ECSD) to ensure equal treatment of all participating vendors, the above named individual is ECSD’s only designated representative for this Bid. Vendors are expected to utilize this representative for ALL Information regarding this Bid. Vendors who contact any other District employee regarding the subject of this Bid are subject to disqualification from participating in this solicitation.


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Buyer’s Requirements

General Requirements

- Insurance Required

- Samples Required

- Local Service Required

- Warranty Information Required

- Installation Required

- Employee Background Checks Required

- Security Badges

- FOB Destination

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Physical Bid Submission