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Basic Information

Reference Number

0000403651

Issuing Organization

City of Delray Beach

Owner Organization

Parks and Recreation Department

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP2026-005

Title

Furnish and Install Sports Synthetic Turf

Source ID

PU.AG.USA.2731118.C18212526

Details

Location

United States, Florida, Palm Beach County

Delivery Point

150 NW 1st Ave

Purchase Type

Duration: 3 years
Option: two (2) additional one (1) year renewal period(s)

Piggyback Contract

Description

SCOPE: City of Delray Beach, Florida ("City") is soliciting Proposals from qualifiedsuppliers for the design, permitting, installation, construction services and related material for the replacement of existing grass atheltic fields with synthetic turf.

The City will hold a Pre-Proposal Conference Wednesday November 12, 2025, at 10:00 am
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 245 194 676 268
Passcode: 8tT9QB2i
Dial in by phone
+1 352-448-9762,,359150446# United States, Gainesville
Find a local number
Phone conference ID: 359 150 446#

Questions and Answers: The City provides a specified time for Vendors to ask questions and seek clarification regarding the requirements of the solicitation. All questions or clarification inquiries must be submitted through Bidnet Direct by the date and time referenced in the solicitation document (including any addenda). The City will respond to all questions via Bidnet Direct.

The City of Delray Beach is exempt from Federal and State Taxes for tangible personal property tax.

The City of Delray Beach reserves the right to accept or reject any or all Proposals, in whole or in part, with or without cause, to waive any irregularities and/or technicalities, and to award the contract on such coverage and terms it deems will best serve the interests of the City.

Proposals will be accepted through a secure mailbox at Bidnet Direct (https://www.bidnetdirect.com/florida/cityofdelraybeach) until the Deadline for Submission as indicated in this RFP. Late Bids will not be accepted. The City will only accept electronic bids.

Once the bid has been decrypted the tabulation link will appear under the “details tab” page. Vendor are instructed to contact Bidnet Direct immediately for technical assistance if this feature is not available on your dashboard. Per Section 9.18b: General Terms and Conditions, Notice of Intent to Award shall be posted in Bidnet Direct.

Dates

Publication

11/05/2025 04:37 PM EST

Bid Intent

Optional

Bid Intent Deadline

12/08/2025 05:00 PM EST

Question Acceptance Deadline

12/01/2025 05:00 PM EST

Questions are submitted online

Yes

Closing Date

12/10/2025 02:00 PM EST

Prebid Conference

11/12/2025 12:00 AM EST

Contact Information

Joel Burzynski

561-243-7153

burzynskij@mydelraybeach.com

Eugene Bitteker

561-243-7351

bittekere@mydelraybeach.com

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

11/12/2025 12:00 AM EST

Location

Microsoft Teams

Event Note

The City will hold a Pre-Proposal Conference Wednesday November 12, 2025, at 10:00 am
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 245 194 676 268
Passcode: 8tT9QB2i
Dial in by phone
+1 352-448-9762,,359150446# United States, Gainesville
Find a local number
Phone conference ID: 359 150 446#
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

TAB 7 – FEE PROPOSAL
Proposers shall submit the electronic bid form in Bidnet Direct to submit its Fee Proposal. The following pricing is submitted as, all inclusive, to provide design, removal of grass, and installation of synthetic turf in accordance with the requirements identified in this Scope of Services, and as set forth in this RFP document.
Group A - The LUMP SUM total must be entered in Bidnet Direct “Place Offer Form” which will be considered in the final evaluation and ranking of the Proposers. Proposers are hereby informed that the Unit Price for this line will be the Proposer's proposed (all-inclusive) maximum not-to-exceed price for all services and deliverables. Price is a matter of responsiveness and will be considered in final evaluation and ranking of qualified firms. Failure to complete and electronically submit pricing in Bidnet Direct shall determine the Proposer to be non-responsive to the solicitation requirements.
Bid pricing should be noted as the maximum amount payable for services, which remains subject to reductions through negotiations, and is not a ‘guaranteed’ amount by City.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.