The purpose of this Request for Proposal (RFP) is to perform due diligence to ensure the Town is receiving the best benefits consulting resources to meet the needs of the Town, and to solicit offers from qualified employee benefit consultants to assist the Town with strategic planning, design and negotiation of competitive, yet cost effective employee benefit programs. The Town is not seeking the services of a commissioned broker, but rather full-service employee benefit consulting services, experienced in serving organizations of similar size and scope. The Town's goals related to its consultant relationship for employee benefit programs include, but are not limited to:
The Scope of Work can be found in -
- Competitive costs, cost containment, stability and quality
- Market competitive, yet cost-effective, programs
- Maintain awareness of market trends and recommend plan changes and updates as appropriate
- Ensure timely and accurate customer service to Human Resources staff
- Monitor plan utilization for budgeting purposes and recommend changes as appropriate
- Provide plan communication and participant education where requested
- Maintain regulatory compliance and assist the HR team in plan compliance
Section II: Statement of Work
A. Scope of Services
- Response to Request
Vendors shall carefully read the information contained in this Request for Proposal (RFP) and respond accordingly. Vendors must provide full and complete response to this RFP for full consideration.
NOTE: The Town of Castle Rock makes no representation of any kind that an award of contract will be made as a result of this RFP, or any subsequent RFP. The Town reserves the right to accept or reject any and all proposals for any reason, waive any formalities or minor technical inconsistencies and/or delete any item/requirement from this RFP when deemed to be in the Town's best interest. If modifications or exceptionsare made to RFP requirementsand/or deadlines, they will be extended to all quoting vendors.
As part of the RFP process the Town reserves the right to negotiate with one or more vendors.
Vendor questions must be submitted via email by May 28, 5:00 p.m. to: smorgan@crgov .com.
- Number and Format of Proposals
You must submit one (1) hard copy and one (1) electronic copy of your proposal. Electronic proposals, if emailed should be emailed to email@example.com
and the hard copy should be sent to Don Huff, Accounting Technician, 100 N. Wilcox St., Castle Rock, CO 80104.
- RFP Timeline
Monday, May 13, 2019 - RFP Release
Monday, June 10, 2019 - Vendor Submission Due
Monday, July 8, 2019 - Anticipated Finalist Interviews
Friday, July 26, 2019 - Selection Made
September 1, 2019 - Effective Date
All proposals submitted in response to this RFP will be evaluated by a committee in accordance with the criteria described below. The contract will be awarded to the vendor whose proposal is deemed to be the most advantageous to the Town.
- Proposal Evaluation
If your company is invited to give a presentation to the committee, the presentation date may not be flexible. In preparing responses, vendors should describe in great detail how they propose to meet the specifications as detailed in the previous sections. Specific factors will be applied to proposal information to assist the Town in selecting the most qualified vendor for this contract. Evaluation criteria that will be used are as follows, listed in order of relative importance:
- Qualifications and Experience of Firm
- Qualifications and Experience of Key Personnel
- Quality of and Ability to Provide Services
- Value/Cost of Services
A presentation and/or demonstration may be requested by short-listed vendors prior to award. However, a presentation/demonstration may not be required, and therefore, complete information should be submitted with your proposal.