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Toner-05-18 - Toner Supplies

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Please note that solicitations issued prior to September 07, 2016 can be found here: http://legacy.rockymountainbidsystem.com

Basic Information

Reference Number


Issuing Organization

Mapleton Public School

Owner Organization

Janet Gibbons

Solicitation Type

RFB - Request for Bid

Solicitation Number



Toner Supplies

Source ID




United States, Colorado, Adams County

Delivery Point


Purchase Type

Term: 06/01/2018 12:00 AM MDT - 05/31/2019 12:00 AM MDT
Option: 4 addition, one year renewals

Piggyback Contract




05/16/2018 04:26 PM MDT

Question Acceptance Deadline

05/23/2018 02:00 PM MDT

Questions are submitted online


Closing Date

05/30/2018 02:00 PM MDT

Contact Information

Janet Gibbons




The Cooperative Educational Purchasing Council (CEPC) lies along the front range of the Rocky Mountains from the Ft. Collins/Greeley area in the north to Colorado Springs in the south.  This membership of public purchasing departments represents approximately seventy percent (70%) of the K-12 public school enrollment in the State of Colorado.  Other locations within the state of Colorado, even though not geographically located along the front range, may request to be included as part of this bid.  
CEPC is requesting a firm price sealed bid on each item of the attached list and firm fixed manufacturer discounts to apply to all other Original OEM toner and ink cartridges not identified in the Fixed Priced item list for the period of June 1, 2018 through May 31, 2019.
Mapleton Public Schools is the host agency for this CEPC bid and will be acting collectively for CEPC, All CEPC members have the right to utilize the bid.
Purchase orders will be written after bid approval on an as needed basis for the duration of the contract by each agency.
Bids or Proposals will be received until 2:00 pm., on Wednesday, May 30, 2018.  A re-cap of the bid will be available for review anytime after June 1, 2018. 
Bids or Proposals shall be in a sealed envelope and plainly marked “TONER 05-18”.  Bidder must supply own envelope.
No Bids or Proposals will be considered which are received after the time mentioned, and any Bids or Proposals so received shall be returned to the Bidder unopened and will not be considered under any circumstances.  Sole responsibility rests with the Bidder to see that their Bid or Proposal is received on time at the stated location.
Any modifications or withdrawal of a Bid or Proposal, prior to the opening of Bids or Proposals is subject to the same conditions stated above, except that withdrawal of a Bid or Proposal by telegraphic or electronic transmission is acceptable.  A Bid or Proposal may also be withdrawn in person by a Bidder or its authorized representative, provided identification is supplied and a receipt is signed for the Bid or Proposal, but only if the withdrawal is made prior to the exact time set for receipt of Bids or Proposals.
Bids or Proposals submitted must meet or exceed specifications contained in the Bid or Proposal document.
The Agency reserve the right to reject any and all Bids or Proposals or any part thereof, to waive any formalities or informalities and further, to award the Bid or Proposal to the lowest responsive and responsible Bidder(s) as deemed in the best interest of the Agencies.
Any questions concerning this Bid or Proposal shall be directed to Mapleton Public Schools, Janet Gibbons, gibbonsj@mapleton.us or 303-853-1161.
Please contact Jamalyn Ackley- US supplies Public Sector Account Manager – CO, NE, KS, OK, AR, WY, MO to access the HP Big Deal pricing.  Jamalyn.ackley@hp.com   M)303-570-1745

Pricing given can ONLY be for the following cartridges:
* Original - OEM Genuine Toner/Ink Manufactured by HP
* Original - OEM Samsung Genuine Toner/Ink
* Original OEM – Lexmark, Xerox and Brother Toner/Ink
* Original OEM – Canon Toner/Ink
* Original OEM – Dell Toner/Ink
* Original OEM – Epson Toner/Ink
* Original OEM – Okidata Toner/Ink

See more

Buyer’s Requirements

General Requirements

- Insurance Required

- Bidder Prequalification/Preregistration Required

- License Required

- Material Safety Data Sheets Required

- FOB Pre-Paid

Award Requirements

- Reserve Rights to Award by Line Item

Bid Submission Process

Bid Submission Type

Physical Bid Submission