Instructions to Bidders
All bids must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the agreement. Bids may be withdrawn up to the date and hour set for closing. Once bids have been accepted by the Health District of Northern Larimer County (Health District) and closing has occurred, failure to enter into contract or honor the purchase order will be cause for removal of supplier's name from the Health District bidders list for a period of twelve months from the date of the opening. The Health District may also pursue any remedies available at law or in equity. Bid prices must be held firm for a period of forty-five (45) days after bid openings.
Submission of a bid is deemed as acceptance of all terms, conditions and specifications contained in the Health District specifications initially provided to the bidder. Any proposed modification must be accepted in writing by the Health District prior to award of the bid.
Only bids properly received by the Health District will be accepted. All bids should be clearly identified by the bid number and bid name contained in the bid proposal.
No proposal will be accepted from, or any purchase order awarded, to any person, firm or corporation in default on any obligation to the Health District.
Bids must be furnished exclusive of any federal excise tax, wherever applicable. Bidders must be properly licensed and secure necessary permits wherever applicable.
The Health District may elect where applicable, to award bids on an individual item/group basis or on a total bid basis, whichever is most beneficial to the Health District.
The Health District reserves the right to accept or reject any and all bids, and to waive any irregularities or informalities.
Sales prohibited/conflict of interest: no officer or employee shall have a financial interest in the sale to the Health District of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the Health District. Soliciting or accepting any gift, gratuity, favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the Health District is prohibited.
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