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2018-740-0709 - Restaurant Equipment Maintenance

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Please note that solicitations issued prior to September 07, 2016 can be found here: http://legacy.rockymountainbidsystem.com

Basic Information

Reference Number

0000194740

Issuing Organization

EL PASO COUNTY SCHOOL DISTRICT 49

Solicitation Type

RFB - Request for Bid (Formal)

Solicitation Number

2018-740-0709

Title

Restaurant Equipment Maintenance

Source ID

PU.AG.USA.2463.C2681526

Details

Location

United States, Colorado, El Paso County

Delivery Point

10850 E. Woodmen Rd

Purchase Type

Duration: 1 year
Option: 4 additional years

Piggyback Contract

No

Dates

Publication

07/09/2018 09:24 AM MDT

Question Acceptance Deadline

07/20/2018 12:00 AM MDT

Questions are submitted online

Yes

Closing Date

07/27/2018 10:00 AM MDT

Contact Information

Jim Rohr

719-495-1166

jrohr@d49.org

Description

  1. Provide labor and materials for preventative maintenance in accordance with the manufacturers recommendations, for all District-owned restaurant equipment. Preventative Maintenance (PM) is a systematic approach and is based upon schedules of inspection and replacement that reflect the requirements of each piece of equipment. Equipment includes, but is not limited to: all refrigeration units and equipment, including condensers; and all food preparation, cooking and washing/cleaning equipment.
  2. Provide labor and materials for planned preventative maintenance for all District-owned restaurant equipment.  Preventative maintenance includes, but is not limited to, the following:  Inspect all electrical, manual, and mechanical components, Inspect all sealed systems for leaks, Clean all dirt and debris from filters, fans, fins and grates; Lubricate all required joints, bearings, gas valves and fittings, Thoroughly test all equipment for proper operation, Suggest further repairs needed to maintain O.E.M specifications and safety on all equipment.
  3.  The successful Contractor will provide repairs and additional maintenance as required on a time and material basis, with prior authorization by District 49, for all restaurant equipment.  This will be a change to the contract as authorized through a fully executed contract amendment.  Repairs or maintenance completed without prior pricing approval by District 49 will be at the expense of the contractor.
    1. Mark-up on materials is not allowed. 
    2. The hourly rates will remain as originally quoted in the response to this RFQ for the contract period.  If an adjustment is required prior to award of each option year, the Contractor must provide notice to District 49 sixty (60) days prior to the expiration date of the current contract term.
  4.  Provide an hourly rate for:
    1. Emergency service for refrigeration equipment: response time for repair must be four (4) hours or less.
    2. Additional labor during normal business hours: as requested by District 49 above and beyond the PM for repairs and/or additional maintenance.
    3. Additional labor after normal business hours: as requested by District 49 as needs arise.
  5.  Provide unit prices for:
    1. Filters
    2. Refrigerant
  6. Contractor will supply the following: All materials, equipment, chemicals and supplies required for PM.
  7. Background Checks:  The successful Contractor will be required to complete, at their own expense, a criminal record check on all employees working on or reasonably likely to work on District 49 property for this contract. Employees who have been convicted of, pled nolo contendere to, or received a deferred sentence or deferred prosecution for a felony, or a misdemeanor crime involving unlawful sexual behavior or unlawful behavior involving children, will not be allowed to work on District 49 property for this contract.  The successful Contractor must complete a Verification of Background Check form indicating that they have done a background check on all of their employees working on school district property. The successful Contractor will be responsible to adhere to any Federal, State, and Local privacy and confidentiality requirements and other laws, regulations or policies governing employee background checks.A minimum of sixty (60) days parts and labor warranty on all new parts installed and repairs made to sealed systems.
    • Manufacturer warranties will be in District 49’s name.

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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

  1. Provide a lump sum quotation for the Base Contract work and each Unit Price on the form provided.
    1. Failure to quote the base and each unit price will be considered a “non-responsive” quotation and will not be considered for award.
    2. Clearly identify any exceptions to the RFQ criteria. If none taken, write “none taken” where provided below on the pricing form.
  2. Initial, complete and return all pages of this RFQ.
  3. Include three (3) references. Provide the following information:
    1. Name of business, complete address, phone and fax number.
      1. El Paso County businesses preferred.
    2. Contact person: name, email and phone number.
    3. Length and time of contract term.
      1. Must be at least one year in length.
      2. Must be recent, 2015 to present.
    4. Brief description of equipment and scope of work provided.

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