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#023-18 - Multi-Functional Copiers and Copier Maintenance

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Please note that solicitations issued prior to September 07, 2016 can be found here: http://legacy.rockymountainbidsystem.com

Basic Information

Reference Number


Issuing Organization

Douglas County Government

Owner Organization

Douglas County Government

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number



Multi-Functional Copiers and Copier Maintenance

Source ID




United States, Colorado, Douglas County

Delivery Point

Douglas County, Colorado

Purchase Type

Term: 01/01/2019 12:00 AM MST - 12/31/2021 12:00 AM MST
Option: with two (2) one-year extension options

Piggyback Contract




07/06/2018 12:16 PM MDT

Question Acceptance Deadline

07/17/2018 05:00 PM MDT

Questions are submitted online


Closing Date

08/06/2018 03:00 PM MDT

Contact Information

Carolyn Riggs




The Purchasing Division in cooperation with all Departments and Offices of Douglas County Government, hereinafter referred to as the County, respectfully requests proposals from responsible and qualified vendors for a lease plus cost-per-copy amount (one amount for black & white copies and a second amount for color copies) for approximately seventy (70) multi-functional copiers to replace the machines that are currently in place. 
The award of this RFP will be implemented in two phases. Phase I is for approximately fifty (50) multi-functional copiers located in a variety of county-wide buildings; the current lease agreement for these machines will expire on 12/31/18. Phase II is for approximately twenty (20) multi-functional devices that are located in several Sheriff’s Office buildings; the current lease agreement for these machines will expire on 5/31/19. 
The issuance of this RFP does not imply nor guarantee the award of Phase I and/or Phase II of this RFP.

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Buyer’s Requirements

General Requirements

- Insurance Required

- Local Service Required

- Training Required

- Onsite Maintenance Required

- Installation Required

- Employee Background Checks Required

- Security Badges

- Payment by Credit Card

- FOB Destination

Bid Submission Process

Bid Submission Type

Physical Bid Submission