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Basic Information

Reference Number

0000165547

Issuing Organization

Colorado School of Mines

Owner Organization

Procurement

Solicitation Type

DQ - Documented Quote (Formal)

Solicitation Number

MINES18005 - DIPLOMA COVERS

Title

MINES18005 - DIPLOMA COVERS

Source ID

PU.AG.USA.2358.C5975201

Details

Location

United States, Colorado, Jefferson County

Delivery Point

1500 Illinois Street Room 125 Golden CO 80401

Purchase Type

Duration: 1 year
Option: 3 YEAR

Piggyback Contract

Description

PURPOSE: Mines is searching for a provider of diploma covers for its unique metal diplomas.

PRICING TERM:
The initial term for pricing is anticipated to be for a period commencing as soon as possible after an award has been reached, and ending one (1) year per the date as specified on the purchase order. Should Mines require these same products and services after that initial order placed, the pricing may be extended for up to an additional three (3) years in annual increments for a total term of four (4) years.

PROJECT OVERVIEW:

DIPOLMA SPECIFICATIONS:

The Mines diploma is produced on a 5”X6” metal plate. The diploma cover holds the 5” tall X 6” wide metal diploma, secured with two white silk ribbons on the bottom corners. The metal plate has adhesive on the back at the top middle position and adheres to the white silk moiré of the cover itself.

The cover is left bound and opens like a book. The left inside cover has a black and white depiction of Guggenheim Hall. The outside of the cover is navy blue. The front has the trademarked CSM triangle in silver, 2 ½ inches tall.
1) Description: Turned Edge Certificate Cover
2) Insert Size 5" x 6"
3) Material: Blue Leatherette
4) Pockets - 2 5/8 white gros grain ribbon
5) Padded cover
6) Front cover - foil stamped
7) Inside cover one side 1 color screen print
8) White Morrie lining on both inside panels

The cover holds a paper certificate when given to the student. The certificate needs to be 5” x 6” one color printed ivory cardstock. Exact text wording will be provided prior to ordering and a proof of the card will be approved by CSM prior to printing.

Bidders finding fault in the specifications contained in this bid should notify the purchasing agent upon receipt per the method as specified in Section I: Item II Offeror’s Inquiries.

SCOPE OF SERVICES:

There are three (3) graduation cycles per year: December Commencement, May Commencement, and August completion. Covers for the August completion will be ordered with the May Commencement order.

Orders for diplomas will come from:

Office of the Registrar
Office of the President

Orders will be made separately by each office listed above, and will be paid using separate purchase order specific to the office. Each office will be responsible for final inspection, and payments for each order. However, if price breaks are provided for certain quantities, the awarded vendor shall notify the office(s) needing diploma covers to ensure that the order collectively receives the price breaks.

Diploma covers will be shipped directly to the ordering department, with a maximum of three (3) days in transit.

All covers must be inspected for completeness and/or damages within a reasonable time upon receipt. The ordering department will be responsible for the inspection of each cover. Inspection will include noting any damage (quality and physical damage) and the completeness of the cover (graphic inside cover, ribbons in place, printed cardstock inserted…).

Any and all completeness and/or damage claims will be identified and communicated directly to vendor within five (5) business days of delivery date. Departments will work with the vendor to clearly identify the problem and develop a solution. Verified claims attributed to production and/or delivery will be repaired at vendor’s expense.

The School uses approximately 1500 covers annually.

Shipping costs are to be included in the cost per diploma cover.

Dates

Publication

08/01/2017 03:18 PM MDT

Question Acceptance Deadline

08/09/2017 05:00 PM MDT

Questions are submitted online

Closing Date

08/15/2017 03:00 PM MDT

Contact Information

Shannon Sprague

303-273-3972

ssprague@mines.edu

Buyer Preferences, Guidelines & Requirements

General Requirements

- FOB Destination

- FOB Pre-Paid

- Insurance Required

- Samples Required

- Warranty Information Required

Award Requirements

- All or None Award

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

If submission is via email, please ensure the subject line is MINES18005 – Diploma Covers; Bids must be submitted on this DQ form, providing all requested information including signature. Additional information such as product literature may be attached (and in some DQs, might have been specifically requested); however, please do include excess documentation such as marketing materials.

REQUIRED SAMPLES SHALL BE SUBMITTED PHYSICALLY ON OR BEFORE THE BID DUE DATE.