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Basic Information

Reference Number

0000371286

Issuing Organization

CDOT CPCS & PROPERTY MANAGEMENT

Owner Organization

CDOT

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP 25-023 NM

Title

Transit Vehicles and Related Options, Equipment & Accessories

Source ID

PU.AG.USA.2386.C2710326

Details

Location

United States, Colorado, Denver County

Purchase Type

Duration: 1 year
Option: 4

Piggyback Contract

Description

This Request for Proposals (RFP) is being issued by the Department of Transportation through the State of Colorado (“Lead State”) in collaboration with the NASPO ValuePoint cooperative purchasing program. The purpose of this RFP is to establish one or more Master Agreements for Transit Vehicles and Related Options, Equipment and Accessories.

This solicitation is designed to structure contracts that will provide authorized users flexibility in purchasing public mass transit vehicles and related options, equipment and accessories. Public mass transit vehicles made available for purchase pursuant to any resulting Master Agreement will be based on two (2) primary purchase types:

Vehicles purchased by Authorized Users with federal grants (FTA grantees) that are compliant with FTA regulations or
FTA compliant vehicles purchased by Authorized Users without federal grants

The solicitation and resulting Master Agreements will be structured with four (4) categories outlined below. Electric bus line items are within each category.

Category 1 Motor Coach - A type of bus used for transporting passengers on excursions and longer-distance. Motor Coach buses often have a front door only, a luggage hold separate from the passenger cabin and can be equipped with facilities required for longer trips, including comfortable seats and a toilet. Motor Coach vehicles are typically 30-foot - 45 foot with forward facing reclining seats. These buses can be made wheelchair accessible and may also be configured for transporting prisoners.
Category 2 Trolley - A transit bus with an interior and exterior designed to look like a streetcar from the early 1900s. They typically hold 20 to 40 passengers.
Category 3 Transit - A type of bus with front and center doors, generally with a rear-mounted engine, low back seating and without luggage compartments or restroom facilities. Transit buses are typically used on a fixed route system. A 30-foot to 45 foot is the standard and the average life expectancy of transit bus chassis is about 12 years. Category 3 includes the following sub-categories:

3.1 Light Duty
3.2 Medium Duty
3.3 Heavy Duty
3.4 Low Floor
3.5 Alternate Fuel

Category 4 ADA Accessible Van & Minivan - Regular Van: A factory-built 12- or 15-passenger vehicle (including the driver) manufactured by Ford, GM, Chrysler, or other *OEMs. These vehicles have side passenger doors, can be retrofitted with wheelchair lifts, and must meet **ADA requirements. The usual life expectancy of vans ranges from about 125,000 to 150,000 miles.
Minivan: A factory-built vehicle between a Sport Utility Vehicle (SUV) and a van. Examples are the Dodge Caravan and Chevy Astro. They hold seven passengers, including the driver. A wheelchair minivan that has gone through an extensive after-factory conversion. The firms performing this after-factory work raise the roofs and drop the floor of the minivans.
A standard factory-built van that a specialty retrofitter has significantly altered after leaving the van maker’s factory. These retrofitters remove the seats and the top half of the van. Among the features are an extended-height roof, a specific wheelchair entry door, a front entry door with a convenient, low step for ambulatory passengers, and new seating with a center aisle. The conversion van has three-across seats: two-person seats on the driver’s side and one person on the other. The usual configuration is eight ambulatory seats and one wheelchair tie (8) down.
Many states award both federal and state grant funds for the purchase of transit vehicles. Recipients of these grant awards include but are not limited to public transit agencies, units of local government (cities, towns, counties) and non-profit organizations. Federal Transit Administration (FTA) grant funding is provided for the bulk of these vehicle purchases and the Master Agreements (MAs) resulting from this RFP are subject to financial reimbursement by the FTA. Accordingly, federal requirements apply to the MAs and if those requirements change, then the changed requirements shall apply as required.

Dates

Publication

12/19/2024 05:44 PM MST

Bid Intent

Not Available

Question Acceptance DeadlineA - Previous Addendum

03/25/2025 05:00 PM MDT

Questions are submitted online

Closing DateA - Previous Addendum

04/24/2025 02:00 PM MDT

Prebid Conference

01/09/2025 11:00 AM MST

Contact Information

Natalie Martinez

natalie.a.martinez@state.co.us

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

01/09/2025 11:00 AM MST

Location

https://meet.google.com/ect-pvkk-voy

Event Note

For questions about the content of this RFP before, during, or after Pre-Proposal Meeting, contact the RFP Contact listed in Section II, A. RFP Contact of this solicitation only via email. The subject line of the e-mail shall clearly state “Questions for “RFP 25-023 NM” to facilitate handling and distribution. Questions should be submitted using Attachment O – Request for Clarification and Questions Form. Where appropriate, inquiries should include references to any relevant Section/paragraph of the solicitation.

Offerors may submit written inquiries concerning this RFP to obtain clarifications. No inquiries will be accepted after the date and time specified in the Schedule of Activities, Prospective Offerors’ inquiry deadline.

All Responses to Offeror’s inquiries submitted regarding the RFP will be published collectively, as an addendum on BidNet Direct. Offerors shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Letter of Transmittal	Letter of Transmittal	Yes	No
Completed Attachment G	Offeror Information, Acknowledgements, and Certifications	Yes	No
Completed Attachment H	Offeror Response Worksheet	Yes	No
Completed Attachment I	Cost Proposal(s)	Yes	No
Completed Attachment J	Proposed Modifications to Sample Master Agreement	Yes	No
Redlined copy of Attachment D	Sample Master Agreement, if proposing modifications	No	No
Completed Attachment K	Claim of Business Confidentiality	Yes	No
Redacted copy of proposal	Clearly marked as such, if claiming confidential, proprietary, or protected information	No	No
Completed Attachment M, Certification A	Buy America Certification	Yes	No
Completed Attachment M, Certification B	Lobbying Certification	Yes	No
Completed Attachment M, Certification C	Bus Testing Compliance Certification	Yes	No
Completed Attachment M, Certification D	Transit Vehicle Manufacturing (TVM) DBE Certification	Yes	No
Completed Attachment M, Certification E	Federal Motor Vehicle Safety Standards (FMVSS) Certification	Yes	No
Attachment M, Certification F	ADA Certification of Compliance	Yes	No
Completed Attachment N	Authorized Deals/Distributors by State	Yes	No
Completed Attachment P	Proposal Checklist	Yes	No
Completed Attachment Q	Request for Specification Deviation Form	No	No
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