RFP 17-019 NM -DTR RTAP Services - DTR Rural Transportation Assistance Program (RTAP) Services

EXHIBIT A: SCOPE OF WORK AND CONDITIONS
FTA 5311(3)(b) RTAP Services
 
Grant Year2017 
Title of Project2017 - 2021 5311(b)(3) RTAP
Project DescriptionContractor to provide FTA 5311(3)(b) RTAP Services
Project Budget*WBS17-11-7073; 5311(b)(3)$90,000 first year; $135,000 per year; Total Project Budget$630,000
*The grants and line item WBS numbers may be replaced without changing the amount of the grant at CDOT’s discretion.
 
Project Purpose
 
The Colorado Department of Transportation receives an annual allocation of funding through the Federal Transit Administration 5311 program to provide services under the Rural Transportation Assistance Program (RTAP).  The rural transportation assistance program provides a source of funding to assist in the design and implementation of training and technical assistance projects and other support services tailored to meet the specific needs of transit operators in rural areas.
 
Program Objectives
 
The objectives of RTAP are:
 
to promote the safe and effective delivery of public transportation in rural areas and to make more efficient use of public and private resources;

1. to foster the development of state and local capacity for addressing the training and technical assistance needs of the rural transportation community;
2. to improve the quality of information and technical assistance available through the development of training, technology, and technical assistance resource materials;
3. to facilitate peer-to-peer self-help through the development of local networks of transit professionals;
4. to support the coordination of public, private, specialized, and human service transportation services; and,
5. to build a national database on the rural segment of the public transportation industry.

1. Develop state RTAP activities through a process that provides maximum opportunity for the participation of rural transit operators, both public and private, through identifying and establishing priority areas of need for transportation research, technical assistance, training, and related support services. 
2. Develop an annual calendar year curriculum targeting training, technical assistance, research, and related support services needs of the rural transit operator.

1. Establish and maintain a state RTAP advisory committee of rural transit operators within the state to provide ongoing review and comment on the RTAP activities and training schedule.

1. Provide either directly or indirectly, through subcontracting, training as established by the annual curriculum with input from the advisory committee.  This includes identifying the venue, marketing the training, providing the course materials, certifying the individuals who receive the training, and providing an annual training report. This annual report includes the following information:
   1. Course date(s)
   2. Course location
   3. Instructor’s name and affiliation
   4. Course title and topic
   5. Whether this was a new or refresher course
   6. Student information
      1. Student name
      2. Contact phone and/or email
      3. Student’s organization 
2. Provide a clearinghouse for transit related information.  This includes:
   1. Maintaining a telephone number and/or website where transit professionals can submit requests for assistance or information.
   2. Facilitating connections among transit professionals to support peer-to-peer networking.

1. In the first year of this contract, the contractor shall provide a schedule of training to be provided no later than June 30.  For subsequent years, the deadline is December 31 of the prior year.  For the proposed contract term, these dates are:

• June 30, 2017
• December 31, 2017
• December 31, 2018
• December 31, 2019
• December 31, 2020 

1. Contractor shall provide quarterly training reports of training provided to list the date, topic, and course location 
2. Contractor shall provide, no later than 30 days after the close of each calendar year, a complete annual training report as outlined in heading 2 of the Project Activities section above.

1. Proposer must have no less than five (5) years of experience in directing, coordinating, and presenting training materials related to rural public transit.  This may include transit finance, operations, marketing, maintenance, and other related programs. 
2. Proposer must demonstrate a strong knowledge of transit in Colorado including the key issues facing rural transit in Colorado as well as programs designed for seniors and persons with disabilities. 
3. Proposer shall be a registered contractor with the State of Colorado/Colorado Department of Transportation at time of contract.