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Basic Information

Reference Number

0000397133

Issuing Organization

City of Woodland Park

Owner Organization

City of Woodland Park

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

25.FA.008

Title

2025-2026 City of Woodland Park Christmas Lights

Source ID

PU.AG.USA.1304702.C17151351

Details

Location

United States, Colorado, Teller County

Delivery Point

City of Woodland Park

Piggyback Contract

Description

The City of Woodland Park, Colorado is seeking a contract to install Holiday Lighting to remain on lit display from 11/7/2025 through 2/13/2026. The attched spreadsheet contains a list of all trees in each area, bulb counts, and bulb types. In addition to the listed areas we are seeking an add alternate to provide a design/install quote for a $5K design within the Centennial Trailhead Cabin area. Bidders will be responsible for providing timers to enable lighting from dusk till dawn. The City will provide appropriate sources of power to each site. Highway median traffic control will be coordinated and executed by the City for both install and teardown. Awarded bidder will be responsible for repairing lights damaged by people, machine, animals, or weather within 24 hours of notification of an issue.

The City Maintains the option to renew this contract annually for up to three years.

Dates

Publication

09/02/2025 03:27 PM MDT

Bid Intent

Optional

Bid Intent Deadline

09/09/2025 05:00 PM MDT

Question Acceptance DeadlineA - Previous Addendum

09/24/2025 05:00 PM MDT

Questions are submitted online

Yes

Closing DateA - Previous Addendum

10/07/2025 05:00 PM MDT

Prebid Conference

09/09/2025 10:00 AM MDT

Contact Information

Rob Felts

rfelts@city-woodlandpark.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Installation Required

- Insurance Required

- License Required

- Warranty Information Required

Bonding Requirements

- Performance Bond

50 %

- Payment Bond

50 %

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

09/09/2025 10:00 AM MDT

Location

220 W South Ave. Woodland Park, CO 80863, City Hall, Upstairs Conference Room

Event Note

Bidders MUST bring their own cameras, notepads, tape measures, recording devices, etc. and take their own notes. It is the Bidder’s responsibility to obtain all necessary information at the Pre bid Conference visit.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

If the vendors need assistance with submitting electronically please call the vendor support department at 800-835-4603 option 2

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.