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Basic Information

Reference Number

0000402602

Issuing Organization

City of Thornton

Owner Organization

City of Thornton

Project Type

RFP - Request for Proposal (Formal)

Project Number

302-25

Title

General Mechanica/HVAC Preventive Maintenance and Construction On-Call

Source ID

PU.AG.USA.1292.C17010501

Details

Location

United States, Colorado, Adams County

Job Location

Thornton, CO

Piggyback Contract

Description

Thornton is seeking Proposals from Service Providers to provide General Mechanical/HVAC Preventive Maintenance and Construction Services on an on-call, as-needed
basis under an open-ended General Service Agreement. Thornton reserves the right to award to multiple Service Providers. Nothing herein guarantees any minimum
amount of work to any Service Provider. Thornton requires one or more firms to perform scheduled preventive maintenance, new and renovation construction projects, and
emergency HVAC services. These services may be required by Thornton’s Infrastructure, Parks and Open Space, Building Maintenance, or other Departments. Work under this
agreement will be issued and performed under Task Assignments. The Agreement shall terminate on December 31, 3030, unless sooner terminated by Thornton’s issuance of a
Termination Notice. Rate adjustments may be re-negotiated on an annual basis upon request. Rate adjustments are limited to no greater than the increase in the Denver-Boulder-Greeley
Consumer Price Index as published by the Bureau of Labor Statistics.

To be minimally qualified for consideration for award, proposing firms must have a minimum of five (5) years of experience providing mechanical/HVAC services on commercial rated
mechanical systems in the Colorado Front Range Corridor.

Dates

Publication

10/24/2025 11:06 AM MDT

Question Acceptance Deadline

11/25/2025 05:00 PM MST

Questions are submitted online

Closing DateA - Latest Addendum

12/23/2025 05:00 PM MST

Job-Walk Visit

11/19/2025 09:00 AM MST

Contact Information

Adam Reiner

303-538-7641

Adam.reiner@thorntonco.gov

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

11/19/2025 09:00 AM MST

Location

Thornton City Hall (Council Conference Room), 9500 Civic Center Drive, Thornton, CO 80229

Event Note

Job walk to specific sites will follow. Anticipate 2-3 hours.
See more

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

No Pricing

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Physical proposals shall be submitted in a sealed envelope plainly marked on the outside with proposing firm’s name and address and “Request for Proposals, General
Mechanical/HVAC Preventive Maintenance and Construction Services, Project No. 302-25”. Proposals delivered by mail or courier service shall be in a sealed envelope
inserted into a separate mailing envelope. On the outside of the mailing envelope note “Proposal Enclosed, General Mechanical/HVAC Preventive Maintenance and
Construction Services, Project No. 302-25”.

Proposals submitted electronically shall be uploaded to the Vendor’s portal through the BidNetDirect.com website and shall follow the process/guidelines identified on the website
and this solicitation.

Any questions concerning this Project shall be directed in writing to Adam Reiner, Contract Administrator, E-mail – adam.reiner@ThorntonCO.gov, 8:00 a.m. to 5:00 p.m., local time,
Monday through Friday, excluding holidays. The deadline for submission of questions is ten (10) Calendar Days prior to the date set for submission of Proposals.