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Basic Information

Reference Number

0000398679

Issuing Organization

City of Durango

Owner Organization

City of Durango

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-0040

Title

Utility Billing System (UBS) Software and Implementation Services

Source ID

PU.AG.USA.1238.C5751701

Details

Location

United States, Colorado, La Plata County

Piggyback Contract

Description

Through this RFP, the City of Durango, Colorado (the City) desires to purchase or otherwise acquire rights to use a Utility Billing System (UBS) for the City’s water and wastewater, solid waste, and other City billing needs, meeting the requirements identified in this RFP.

In addition, the City requires proposals for professional services necessary to implement the system and train City staff on the new software. The City prefers vendors that provide the proposed software via the cloud or SaaS.

Proposers may submit multi-vendor proposals. However, if doing so the bidder should clearly describe the roles and responsibilities of each vendor, both as related to implementation activities and to post-implementation support.

Dates

Publication

09/17/2025 08:00 AM MDT

Bid Intent

Not Available

Question Acceptance Deadline

10/21/2025 03:00 PM MDT

Questions are submitted online

Yes

Closing Date

11/11/2025 03:00 PM MST

Prebid Conference

10/02/2025 01:00 PM MDT

Contact Information

Bob Grogan,Jr.

970-375-4994

bob.grogan@durangoco.gov

Jason Jones

9703754994

jason.jones@durangoco.gov

Buyer Preferences, Guidelines & Requirements

Participation Requirements

- Business Concern

- Disadvantaged Business Enterprise (DBE)

- Minority Business Participation

- Native American Participation

- Small Business Participation

- Service-Disabled Veteran Owned

- Women-Owned Business Participation

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

10/02/2025 01:00 PM MDT

Location

Online Teams Meeting

Event Note

See the Advertisement for the Link.
Dial in by phone
+1 719-733-3638,,741055155# United States, Pueblo
Find a local number
Phone conference ID: 741 055 155#

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Proposals should be prepared as simply as possible and provide a straightforward, concise description of the proposed products and services to satisfy the requirements of the RFP. Attention should be given to accuracy, completeness, relevance, and clarity of content. Proposals must address the following questions and contain the following sections.

See bid document for full proposal details.