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Basic Information

Reference Number

0000386548

Issuing Organization

City of Aurora

Owner Organization

City of Aurora

Project Type

ITB - Invitation to Bid (Formal)

Project Number

6057A

Title

Fox Theater - Seat Replacement Phase II

Source ID

PU.AG.USA.1028.C2682876

Details

Location

United States, Colorado, Arapahoe County

Piggyback Contract

Description

Fox Theater Seat Replacement Phase II (Mandatory Pre-Bid Conference)

The Fox Theater Seat Replacement Phase II project includes, but is not limited to:
Protect carpet from all work.
Disconnecting the power to the existing upper/balcony end of aisle seat for the aisle lights.
Patching the floor at the existing seat anchor locations. Seat anchor/seat removal by others.
Sawcut, trench and patch lower-level concrete.
Provide new conduit in lower-level trench for power to new aisle lighting.
Prepare the existing concrete floor space for new epoxy floor finish and slip resistance additive.
Prepare and paint the existing plywood enclosure surrounding the audio equipment with latex based, semi-gloss paint to match epoxy flooring.
Apply epoxy color system to both flat and vertical sections of theater seating (Typical of 3 locations).
Circuit and connect new power to lower-level aisle seats.
Reconnect new seats in upper/balcony level to existing power circuit. New seat anchor/seat installation by others.

Construction period: July 28th, 2025, to August 22nd, 2025. If items such as material lead times or any other market conditions prevent completion by August 22nd, 2025, bidders must notify the City of requested changes to the construction period by the question period deadline.

Dates

Publication

05/07/2025 03:39 PM MDT

Question Acceptance Deadline

05/23/2025 03:00 PM MDT

Questions are submitted online

Closing Date

06/04/2025 03:00 PM MDT

Job-Walk Visit

05/16/2025 10:00 AM MDT

Contact Information

Angie Young

303-739-7103

ayoung@auroragov.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Insurance Required

Bonding Requirements

- Bid Bond

5 %

- Performance Bond

100 %

- Payment Bond

100 %

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

05/16/2025 10:00 AM MDT

Location

Aurora Fox Theater - 9900 E. Colfax Avenue, Aurora, CO 80010

Event Note

MANDATORY PRE-BID/SITE VISIT

To ensure bidders have a clear understanding of the project scope, specifications, and contractual requirements, a MANDATORY Pre-Bid Conference and Site Visit Walk-Through is scheduled for May 16, 2025 at 10:00 AM (MT). This will be an onsite meeting at City of Aurora Fox Theater, 9900 E. Colfax Avenue, Aurora, CO 80010. The City requests that contractors limit personnel to no more than 2 persons per firm. All attendees shall gather at the front entrance of the Fox Theater (off Colfax). It is incumbent that all participants arrive on time.

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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Each bid response shall be submitted on the prescribed forms supplied in the Project Manual.

Each Bid shall be accompanied by an appropriate guarantee in the form of a Bid Bond made payable to the City of Aurora in an amount of not less than five percent (5%) of the amount of the Bid. Original bid bonds do not have to be mailed; however, each bidder should maintain the original on file should the City request it at a later time.

Bids shall be submitted electronically, preferably in a single file PDF format, through the Rocky Mountain E-Purchasing System (aka BidNet) and must be received no later than 3:00 p.m. (Mountain Time) on June 4, 2025. Bids received using another method such as mail, email, or hand delivery will not be accepted. Late bids will NOT be accepted. Bids shall be retained by the City and cannot be returned.

Bids will be read aloud thirty (30) minutes after the bid closing. This event will be held online using Microsoft Teams. Interested parties may join the event using the link provided in the Project Manual, page 5.