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2018-047 - Irrigation Efficiency Assessments and Retrofits

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Please note that solicitations issued prior to September 07, 2016 can be found here: http://legacy.rockymountainbidsystem.com

Basic Information

Reference Number


Issuing Organization

City of Aspen

Owner Organization

Environmental Health

Solicitation Type

RFP - Request for Proposal

Solicitation Number



Irrigation Efficiency Assessments and Retrofits

Source ID




United States, Colorado, Pitkin County

Delivery Point

Aspen, Colorado

Purchase Type

One Time Only- Delivery Date:12/31/2018

Piggyback Contract




04/11/2018 04:09 PM MDT

Question Acceptance Deadline

04/25/2018 04:00 PM MDT

Questions are submitted online


Closing Date

05/04/2018 02:00 PM MDT

Contact Information

Rebecca Hodgson




1.1 Project Description and Background

  • The City of Aspen seeks to empower its water utility customers to achieve significant water savings, with a focus on educating those customers about the greatest potential for savings. That includes engaging new participants in an assessment program in 2018, followed by retrofits and irrigation scheduling changes in the same year, as well as engaging assessment program participants from previous years in retrofits and scheduling changes in 2018.
  • On its own properties, the City of Aspen seeks to identify and celebrate existing water efficient practices, and identify and prioritize additional irrigation efficiency opportunities in pursuit of impactful water savings and positive public image. 
  • The goals listed in this proposal serve as targets. Actual participation rates which will dictate the ultimate scope of work completed through 2018.
  • The City of Aspen may choose to offer retrofits devices and installations to community participants through one or both of the following program design options:
    • Devices and installations by contractor funded fully by the City of Aspen
    • Devices and installations by contractor offered to participants at a discounted price as an instant rebate through the contractor. Ex: Participants pay contractor $150 for rain sensor install, contractor bills City of Aspen for other $150 of total device/install cost of $300.  
1.2 Project Goals Objectives
  • Goal 1: 40 residential assessment participants in 2018. 1 multifamily property/Home Owners Association participant in 2018.
    • Ideal timeline: June-Sept
  • Goal 2: 15 rain sensors installed at 2018 community participant properties. 7 wifi controllers installed at 2018 participant properties. High efficiency irrigation heads installed at 6 properties of 2018 participants.
    • Ideal timeline: June-Sept
  • Goal 3: 17 rain sensors installed at pre-2018 community participant properties. 5 wifi controllers installed at pre-2018 participant properties. High efficiency irrigation heads installed at 5 properties of pre-2018 participants.
    • Ideal timeline: June-Sept
  • Goal 4: 15 irrigation audits at City of Aspen parks.  
    • Ideal timeline: June-Sept

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Buyer’s Requirements

General Requirements

- Insurance Required

- License Required

Bid Submission Process

Bid Submission Type

Electronic Bid Submission


Lump sum


Lump sum

Bid Documents List
Item Name Description Mandatory
Bid Documents Documents defining the proposal No
Additional Bidding Instructions

Electronic submission is to be uploaded on the Bidnet Direct website, www.bidnetdirect.com.  The electronic submission must be compiled into a single pdf or Word document.  The name of the document must contain the City project number and firm’s name.

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