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7278-21 - Gap Analysis for Divisions within CPP, POS & PWD

7278-21 - Gap Analysis for Divisions within CPP, POS & PWD
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Basic Information

Reference Number

0000274092

Issuing Organization

Boulder County

Owner Organization

Parks and Open Space

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

7278-21

Title

Gap Analysis for Divisions within CPP, POS & PWD

Source ID

PU.AG.USA.1520.C10645851

Details

Location

United States, Colorado, Boulder County

Piggyback Contract

No

Description

  1. Purpose/Background

Boulder County is soliciting proposals from experienced and qualified consultants to perform a gap analysis of existing capital project planning and asset management operations & processes and to make recommendations for implementing a computerized Asset Management System (AMS) and Project Portfolio Management System (PPM) across three separate county departments, including Public Works (PW), Parks & Open Space (POS), and Community Planning & Permitting (CP&P) with support from the Information Technology (I.T.) department. These services (gap analysis and system recommendations) are required to evaluate potential tools for better asset management, maintenance, project planning, processes, and staffing as well as understanding commonalities**. The desired result is a report identifying gaps between current practices within Boulder County and industry best-practices as well as potential solutions that might be provided by an AMS, a PPM, or both related to capital project planning, projects implementation, and maintenance. The recommendations must meet the needs of each department (PW, POS, and CP&P) and include what management and administration are required to run each of these systems. The budget amount is $30,000, pending approval by the Boulder County Commissioners (budget hearing scheduled for December 9, 2021). If elements of the proposed scope of work are expected to exceed the budget, applicants should include details about scaling the scope of the project to meet the budget.
 
  1. Optional Pre-Proposal Meeting 

An optional pre-proposal Video Conference Meeting through Microsoft Teams will be held on November 29, 2021 at 12:30 p.m. Please click on the link on the cover page, or call +1 720-400-7859 Conference ID: 146 707 869#.

 
  1. Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 2:00 p.m. November 30, 2021.  A response from the county to all inquiries will be posted and sent via email no later than December 3, 2021.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.
 
  1. Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on December 10, 2021.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

Electronic Submittals must be received in the email box listed below.  Submittals sent to any other box will NOT be forwarded or accepted.  This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.


Email         purchasing@bouldercounty.org; identified as RFP # 7278-21 in the subject line.

All RFPs must be received, and time and date recorded by authorized county staff by the above due date and time.  Sole responsibility rests with the proposer to see that their RFP response is received on time at the stated location(s).  Any responses received after due date and time will be returned to the proposer.
 

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Dates

Publication

11/17/2021 04:20 PM MST

Question Acceptance Deadline

11/30/2021 02:00 PM MST

Questions are submitted online

No

Closing Date

12/10/2021 02:00 PM MST

Prebid Conference

11/29/2021 12:30 PM MST

Contact Information

Boulder County

303-441-3525

purchasing@bouldercounty.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

  • Event Type

    Prebid Conference

    Attendance

    Recommended

    Event date

    11/29/2021 12:30 PM MST

    Location

    Microsoft Teams (Link on cover page)

    Event Note

    Optional Pre-Proposal Meeting 

    An optional pre-proposal Video Conference Meeting through Microsoft Teams will be held on November 29, 2021 at 12:30 p.m. Please click on the link on the cover page, or call +1 720-400-7859 Conference ID: 146 707 869#.
     

     See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Submittal Instructions

Submittals are due at the email box only, listed below, for time and date recording on or before 2:00 p.m. Mountain Time on December 10, 2021.

Please note that email responses to this solicitation are limited to a maximum of 50MB capacity.

NO ZIP FILES OR LINKS TO EXTERNAL SITES WILL BE ACCEPTED. THIS INCLUDES GOOGLE DOCS AND SIMILAR SITES. ALL SUBMITTALS MUST BE RECEIVED AS AN ATTACHMENT (E.G. PDF, WORD, EXCEL).

Electronic Submittals must be received in the email box listed below.  Submittals sent to any other box will NOT be forwarded or accepted.  This email box is only accessed on the due date of your questions or proposals. Please use the Delivery Receipt option to verify receipt of your email. It is the sole responsibility of the proposer to ensure their documents are received before the deadline specified above. Boulder County does not accept responsibility under any circumstance for delayed or failed email or mailed submittals.


Email         purchasing@bouldercounty.org; identified as RFP # 7278-21 in the subject line.

All RFPs must be received, and time and date recorded by authorized county staff by the above due date and time.  Sole responsibility rests with the proposer to see that their RFP response is received on time at the stated location(s).  Any responses received after due date and time will be returned to the proposer.
 

 See more

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