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Basic Information

Reference Number

0000395541

Issuing Organization

Boulder County

Owner Organization

Community Planning & Permitting

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-192-25

Title

Community Planning & Permitting Document Digitization Services

Source ID

PU.AG.USA.1520.C18340501

Details

Location

United States, Colorado, Boulder County

Piggyback Contract

Description

Boulder County Community Planning & Permitting (CPP) has a large quantity of development files that are only available as hard copies and need to be digitized. We estimate that the pages number in the many thousands. The County needs to convert these hard copies into digital files that are available and accessible to the public for review on an as-needed basis. The retention of such files and documents is determined on a statutory level and care is needed to ensure proper digitization and maintenance of the files themselves.

Dates

Publication

08/13/2025 04:26 PM MDT

Question Acceptance Deadline

08/25/2025 02:00 PM MDT

Questions are submitted online

Closing DateA - Latest Addendum

09/11/2025 02:00 PM MDT

Prebid Conference

08/20/2025 10:00 AM MDT

Onsite Visit

08/28/2025 02:30 PM MDT

Contact Information

Boulder County

303-441-3525

procurement@bouldercounty.gov

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/20/2025 10:00 AM MDT

Location

Virtual via Microsoft Teams

Event Note

Please register on Bonfire to access documents and Link. A Non-Mandatory Pre-Proposal meeting will be conducted on Wednesday, August 20, 2025, starting promptly at 10 a.m. on Microsoft Teams. Please click on the link in the Meeting Document in Bonfire.
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Event TypeA - Previous Addendum

Onsite Visit

AttendanceA - Previous Addendum

Recommended

Event dateA - Previous Addendum

08/28/2025 02:30 PM MDT

LocationA - Previous Addendum

Boulder Country Courthouse Annex (2045 13th Street, Boulder, CO)

Event NoteA - Previous Addendum

Non-Mandatory Pre-Proposal Meeting (In Person) – August 28, 2025 2:30pm MDT – 3:30pm MDT, at Boulder Country Courthouse Annex (2045 13th Street, Boulder, CO) to see the actual files to be scanned throughout the building. The meeting will start promptly at 2:30pm.

Please register on Bonfire for RFP details prior to attending.
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Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Boulder County uses a Boulder County Bonfire portal for accepting and evaluating proposals digitally:

To post the Proposal
To receive any questions or inquiries
To issue any associated addenda
To post award notices

Proposals must be submitted electronically on or before the Close Date at Boulder County Bonfire portal.

Important: Submissions will not be accepted by email, fax or hand-delivery; unless otherwise noted.