6613-17 - Colorado Open Records Act, Public Records Request, Management Software (CORAMS)

The number of requests for public records and volume of documents provided has grown significantly over the past years. Currently, responses to records requests are tracked and handled in Microsoft Excel and through emails. Boulder County wishes to provide a web portal for submission of records requests, status tracking, and repository of records provided. Further, Boulder County wishes to gather data in an open format on the number of requests, names of the requestors, nature of the documents requested, staff time incurred, and costs. The system must be able to integrate with a customer portal and/or third party systems. Boulder County seeks to enter into an agreement with a reputable and experienced company. The agreement will be administered by Boulder County. The term of agreement will be dependent upon the quality of proposals received. The intent is for a long-term solution. Such proposing firms will be referred to as “Proposers.”