7055-19 - Boulder County Editing and/or Proofreading Services

BACKGROUND:
The Boulder County Parks and Open Space Department (BCPOS) is seeking proposals from qualified and experienced editors and/or proofreaders to detect and correct errors in spelling, punctuation or syntax, refine or enhance county created materials, improve the overall quality of public relations and/or marketing collateral, management plans and annual reports containing non-legal copy. AP Stylebook knowledge and willingness to refer to the Boulder County Style Guide (see Attachment A) are key.
 
Services required are:
Editing and/or proofreading non-legal materials such as, but not limited to:

1. Print materials, including open space property management plans and annual reports.
2. External marketing such as signs, flyers and brochures.
3. Web content for informational and promotional websites.
    
   It is preferred that editors and/or proofreaders have experience with the public sector and experience writing/editing science and environmental topics.
    
   CONTRACT LANGUAGE:
   The County is seeking qualified contractors to retain for future projects of the discipline as described above.
    
   The successful proposer will be required to enter into a Contract for Services and meet all insurance requirements as required prior to any work beginning. The County retains the right to select more than one contractor. The selected contractor(s) will be required to enter into a Continuing Services Contract, for the current year with an option to renew, in writing, for four (4) additional years. The Contractor acknowledges that a Contract does not constitute a guarantee that Contractor will receive any Projects or Work of any kind under this Contract, if selected, and in such event, Contractor would not receive any payment from County. Projects will be awarded, on a Project-by-Project basis. Each Project will include a separate Scope of Work and bids/proposals will be solicited from the approved contractor vendor list compiled from this solicitation.
    
   The evaluation of the qualifications shall be based on the requirements described in this SOQ. All properly submitted qualifications will be reviewed, evaluated, and selected by the Evaluation Committee.
    
   Qualification submittal information must include information regarding company fees, in detail and including personnel hourly rates, equipment, meetings, reports, administrative costs, mileage, travel, and/or other cost information relevant to do business with the County.
    
   Boulder County reserves the right to reject submittals that do not include evidence of prior experience and current capabilities, including manpower and equipment, necessary to provide the required services and to successfully complete this type of work.
    
   All proposers are instructed to thoroughly review all the stated insurance requirements for this Project, the insurance requirements stated are the minimum and standard for Boulder County Government, for this Project. All hired contractors are required to meet the insurance requirements, as stated, for contracted services as part of the Boulder County contracting process. Owner/Sole Proprietors/Officer are not Exempt from the county’s insurance requirements and coverage limits. Please refer to the Insurance Requirements in this SOQ.
    
   Additionally, the Contractor is aware all insurance requirements, as stated, are required to be active for the duration of the contract, or as otherwise stated, whether Projects or Work are awarded from the County.
    
   PRE-PROPOSAL MEETING:
   A Pre-proposal meeting will NOT be held for this Project.
    
   ATTACHMENTS:
   The following documents are part of this SOQ:
    

1. Attachment A: Boulder County Style Guide
2. Attachment B: Sample management plan
3. Attachment C: Sample annual report
4. Attachment D: Sample Contract
    
   WRITTEN INQUIRIES:
   All inquiries regarding this SOQ will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before Monday, August 12, 2019 at 2:00 p.m. A response from the county to all inquiries will be posted and sent via email no later than Wednesday, August 14, 2019.
    
   Please do not contact any other county department or personnel with questions or for information regarding this solicitation.
    
   SUBMITTAL INSTRUCTIONS:
   SOQs are due at the Administrative Services Information Desk or email box (preferred) listed below, for time and date recording on or before 2:00 p.m. Mountain Time on Monday, August 19, 2019.