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Basic Information

Reference Number

0000310723

Issuing Organization

Boulder County

Owner Organization

Area Agency on Aging

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

7430-23

Title

Area Agency on Aging, Nutrition Services for Older Adults

Source ID

PU.AG.USA.1520.C10645851

Details

Location

United States, Colorado, Boulder County

Piggyback Contract

Description

1.Purpose/Background

The mission of the Boulder County Area Agency on Aging (BCAAA) is to deliver, fund, and advocate for services that promote well-being, independence, and dignity for older adults, people living with disabilities, caregivers, and veterans in Boulder County. BCAAA practices a strengths-based and solutions-focused philosophy toward strategic planning and service delivery, and encourages the same in our providers.
Boulder County Area Agency on Aging is seeking proposals from qualified organizations to provide Congregate Meals, Home Delivered Meals, Drop Shipment Meals, Therapeutic Diets, Nutrition Counseling and Nutrition Education, funded by and in compliance with the Older Americans Act (OAA) and State Funding for Senior Services (SFSS), to eligible older adults 60 and older, and their caregivers in Boulder County.
PERIOD OF PERFORMANCE
The initial contract period is from July 1, 2023 through June 30, 2024 with up to four annual renewal opportunities.

2.Mandatory Pre-Proposal Meeting

A Mandatory Pre-Proposal Meeting will be held in-person Thursday, February 16th from 2:00 p.m. – 4:00 p.m. at 3482 N. Broadway, Boulder, CO 80304 in the North Sundquist Building, Baltic Room. The meeting will be hybrid; organizations may also attend virtually.
PLEASE CLICK ON THIS LINK to register to attend virtually and receive a link to the meeting.
Providers who have previously contracted with BCAAA are encouraged, but not required to attend the Pre-Proposal Meeting. PLEASE CLICK ON THIS LINK if you have previously contracted with BCAAA and are unable to attend the meeting.
Proposals from NEW organizations not represented, in person or online, at the mandatory, pre-proposal meeting will not be accepted. We will go over the technical, on-line aspects of completing a proposal so please bring a laptop to the pre-proposal meeting if attending in-person.

3. Written Inquiries

All inquiries regarding this RFP will be submitted via email to the Boulder County Purchasing Office at purchasing@bouldercounty.org on or before 5:00 p.m. Friday, February 17, 2023. A response from the county to all inquiries will be posted and sent via email no later than Tuesday, February 21, 2023.

Do not contact any other county department or personnel with questions or for information regarding this solicitation.

4. Submittal Instructions

Submittals are accepted online at https://bouldercountyaaa.oaa-sys.com/rfp/public/ and are due no later than 2:00 p.m. Mountain Time on Friday, February 24, 2023. Instructions for navigating the online platform can be found within the site.
Vendors must answer whether line-item pricing information submitted with a bid is confidential or closely held.

Dates

Publication

02/13/2023 12:35 PM MST

Question Acceptance Deadline

02/17/2023 05:00 PM MST

Questions are submitted online

Closing DateA - Latest Addendum

02/27/2023 02:00 PM MST

Prebid Conference

02/16/2023 02:00 PM MST

Contact Information

Boulder County

303-441-3525

purchasing@bouldercounty.org

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Mandatory

Event date

02/16/2023 02:00 PM MST

Location

3482 N. Broadway, Boulder, CO 80304 AND Online, see link in RFP document

Event Note

A Mandatory Pre-Proposal Meeting will be held in-person Thursday, February 16th from 2:00 p.m. – 4:00 p.m. at 3482 N. Broadway, Boulder, CO 80304 in the North Sundquist Building, Baltic Room. The meeting will be hybrid; organizations may also attend virtually.

PLEASE CLICK ON LINK in RFP document to register to attend virtually and receive a link to the meeting.

Providers who have previously contracted with BCAAA are encouraged, but not required to attend the Pre-Proposal Meeting. PLEASE CLICK ON THIS LINK in RFP document if you have previously contracted with BCAAA and are unable to attend the meeting.

Proposals from NEW organizations not represented, in person or online, at the mandatory, pre-proposal meeting will not be accepted. We will go over the technical, on-line aspects of completing a proposal so please bring a laptop to the pre-proposal meeting if attending in-person.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Submittal Instructions