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Basic Information

Reference Number

0000394198

Issuing Organization

Arapahoe Library District

Owner Organization

Arapahoe Library District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

Cafe Services 2025

Title

Café: Coffee & Barista Training Services – Arapahoe Library District - 2025

Source ID

PU.AG.USA.1527.C15946001

Details

Location

United States, Colorado, Arapahoe County

Purchase Type

Duration: 1 year
Option: Four (4) one-year extensions

Piggyback Contract

Description

The Arapahoe Library District (Library District) is seeking proposals from qualified vendors to provide:

Ongoing wholesale coffee supply, including whole-bean drip, espresso, and decaffeinated options.
Comprehensive barista training services for staff at designated agency-operated or partner-operated foodservice locations across Arapahoe County

District Objective: Ensure consistent delivery of high-quality coffee products alongside trained personnel capable of operating coffee equipment and preparing beverages to a professional standard.

Dates

Publication

07/28/2025 09:39 PM MDT

Question Acceptance Deadline

08/15/2025 05:00 PM MDT

Questions are submitted online

Closing Date

08/28/2025 05:00 PM MDT

Prebid Conference

08/12/2025 10:00 AM MDT

Contact Information

Program Manager

303 792-8982

rfp@ald.lib.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Insurance Required

- Local Service Required

Award Requirements

- All or None Award

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

08/12/2025 10:00 AM MDT

Location

Koelbel Library, 5955 S. Holly St., Centennial, CO 80121
Event Note
1. A recommended pre-proposal conference will be conducted on the date and time listed in the Schedule of Activities.
  
  The solicitation terms and conditions will be reviewed and discussed at this time.
  
  The Library District will not be bound by and the Vendor proposing shall not rely on any oral interpretation or clarification of this RFP.
  
  Questions received during the Pre-Proposal conference will be noted and addressed in writing per Section: Clarifying Questions & Communication below.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Additional Bidding Instructions

All proposals must be emailed in PDF format to: RFP@ald.lib.co.us
Deadline Thursday, August 28, 2025, by 5:00 PM MDT
Subject line: “Café: Coffee & Barista Training Services – Arapahoe Library District – 2025”
Include vendor name and contact details in the email body
Proposals are not to exceed 30 pages, including all attachments
Include signed cover sheet and completed – Attachment E Vendor RFP Checklist
Late or incorrectly submitted proposals will not be considered.