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Basic Information

Reference Number

0000398461

Issuing Organization

Arapahoe Library District

Owner Organization

Arapahoe Library District

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

Janitorial 2025

Title

ALD Janitorial Services 2025

Source ID

PU.AG.USA.1527.C20996276

Details

Location

United States, Colorado, Arapahoe County

Purchase Type

Term: 01/01/2026 12:00 AM MST - 12/31/2030 12:00 AM MST
Option: 2 One-year renewals

Piggyback Contract

Description

The vendor will deliver a full range of janitorial and facility maintenance services to ensure Library District facilities remain safe, clean, and welcoming for all patrons and staff. Core services will include daily and intermittent specialized cleaning and building system support provided by certified and trained staff. Services are grounded in sustainability, with eco-friendly products, recycling initiatives, and resource-efficient procedures. Vendors will maintain the highest standards of cleanliness, safety, and staff training, while providing responsive, open communication with the Library District. Flexibility to adjust services and provide additional support ensures evolving facility needs are consistently met.

Dates

Publication

09/12/2025 04:26 PM MDT

Question Acceptance Deadline

09/26/2025 05:00 AM MDT

Questions are submitted online

Closing Date

10/16/2025 05:00 PM MDT

Prebid Conference

09/24/2025 09:00 PM MDT

Contact Information

Program Manager

303 792-8982

rfp@ald.lib.co.us

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Insurance Required

- License Required

- Local Service Required

- Material Safety Data Sheets Required

- Safety Standards Plan

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

09/24/2025 09:00 PM MDT

Location

Koebel Library 5955 S. Holly St., Centennial, CO 80121
Event Note
1. The solicitation terms and conditions will be reviewed and discussed at this time.
2. The Library District will not be bound by and the Vendor proposing shall not rely on any oral interpretation or clarification of this RFP.
3. Questions received during the Pre-Proposal conference will be noted and addressed in writing per Section 6.4: Clarifying Questions & Communication below.
4. Site Walks:
  
  The option for escorted tours of select Library District locations will be offered to Vendors at the schedule outlined below.
  
  Library locations may be visited as a patron during any public hours. Only public facing spaces will be available. RFP questions are not to be directed to Library District staff. See section: 6.4 Clarifying Questions and Communication
  
  NO questions will be accepted during the site walks to minimize the disruption onsite. All questions MUST be submitted in writing prior to the question deadline per 6.1 Schedule of Activities.
  
  Site Walk Schedule: Wednesday September 24, 2025
  
  Location/ Website LinkTime (MT)Address
  Koelbel Library 10:00-10:30 AM 5955 S. Holly St., Centennial, CO 80121
  Castlewood Library 11:00-11:30 AM 6739 S. Uinta St., Centennial, CO 80112
  Smoky Hill Library 12:00-12:30 PM 5430 S. Biscay Cir., Centennial, CO 80015
  Lunch Break12:30-01:30 PM
  Sheridan Library 01:30 – 02:00 PM 3425 W. Oxford Ave., Denver, CO 80236
  Eloise May Library 02:30-03:00 PM 1471 S. Parker Rd., Denver, CO 80231
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Additional Bidding Instructions

ONLINE PROPOSAL SUBMISSION INSTRUCTIONS:

All proposals must be emailed in PDF format to: RFP@ald.lib.co.us
Deadline Thursday, October 16, 2025, by 5:00 PM MDT
Subject line: Janitorial Services – Arapahoe Library District – 2025
Include vendor name and contact details in the email body.
Proposals are not to exceed 30 pages, including all attachments.
Include signed cover sheet and completed – Attachment F RFP Vendor Checklist

Late or incorrectly submitted proposals will not be considered.