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Basic Information

Reference Number

0000407239

Issuing Organization

City of Santa Clara

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

CE 24-25-02

Title

CITYWIDE ELECTRIC VEHICLE CHARGING INSTALLATION PROJECT

Source ID

PU.AG.USA.2731083.C18195526

Details

Location

United States, California, Santa Clara County

Piggyback Contract

Description

The Public Works Department of the City of Santa Clara is seeking proposals from qualified firms to provide engineering design services to prepare bid documents (plans, specifications, and engineer’s estimate - PS&E) for public works bidding of the Citywide Electric Vehicle Charging Installation Project (PROJECT). The requested engineering design services involve design, bidding and award support, and construction support. See Attachment A, Scope of Services, for the anticipated professional services necessary to meet the purpose for this PROJECT.
The selected firm shall be able to provide comprehensive engineering services that encompasses all disciplines, which include, but are not limited to architectural, civil, electrical, mechanical, plumping, geotechnical, environmental, technology, communications, electric vehicle charging, solar design, and any other disciplines deemed necessary to complete the PROJECT.

Dates

Publication

12/16/2025 11:36 AM PST

Bid Intent

Not Available

Question Acceptance Deadline

01/22/2026 03:00 PM PST

Questions are submitted online

Yes

Closing Date

01/29/2026 03:00 PM PST

Contact Information

Huy Nguyen

408-615-3073

HNguyen1@SantaClaraCA.gov

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

DELIVERY OF PROPOSALS
1. Proposers must respond to this RFP by the due date and time listed in Section 5, Procurement Timeline.
2. The proposal must be in Times New Roman, Arial or similar, easily readable font. The size of the font cannot be any smaller than 11 and margins should be 1 inch or wider. There is no limit or maximum number of pages set for any of the sections of the proposal; however, it is recommended to limit the total number of pages for the proposal to 20 pages, not including the Scope of Services section. Proposers are encouraged to include only the information which is essential to an understanding and evaluation of the proposal, and should avoid generalized brochures, marketing materials, etc.
3. All proposals shall be emailed to the project manager:

Email subject: “RFP Proposal for Citywide EVCS”
The Email shall include the following:

One pdf copy of the Proposal. Title the pdf “RFP Proposal for Citywide EVCS”

One pdf copy of the Cost Proposal. Title the pdf “RFP Cost Proposal for Citywide EVCS”

Please note that the maximum file size able to be received by the City’s e-mail system is 20 MB. Files sent above this size may not be received and senders may not receive an undeliverable notice. If your file size is above 20 MB, please include a link to a secure file storage website where the Proposal can be downloaded prior to the proposal due date and time. It is the responsibility of the consultant to verify that the Proposal has been successfully received by the City. An email receipt will be sent to the consultant once the Proposal is successfully received.

Disclaimer Thank you for your interest in our bid opportunities and we welcome you to submit a response. Please be sure to review and comply with all specifications and requirements.