Notice to Bidders
Bid Submission
A NON-MANDATORY remote pre-bid meeting will be held via Microsoft Teams on Wednesday November 12, 2025, 1:00 – 2:00 PM.
Microsoft Teams Meeting ID: 284 029 221 571 3
Passcode: qb2Bb734
Dial in by phone: +1 209-645-4165
Phone conference ID: 547 755 59#
Sealed bids will be received by the City of San Luis Obispo (City), Public Works Department, located at 919 Palm Street, San Luis Obispo, CA 93401, until
11:00 AM (Pacific Standard Time) on December 4, 2025
At which time they will be publicly opened and read aloud. Submit bid in a sealed envelope plainly marked:
Tetrachloroethylene Plume Characterization and Construction of Monitoring Wells (Packet 1), Specification No. 2091506
Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered. Public bid opening may also be viewed via Microsoft Teams video conference and conference call. Use the following link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_N2I1N2Y1MTQtOTQ0ZS00ODFhLWE1NDEtYmMwYjRhOTljZDFk%40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9-330dcb148164%22%2c%22Oid%22%3a%2255684c81-fa0a-443fb6a5-1f55eacc1141%22%7d
By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.
All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.
Each bid must be accompanied by either a:
1. certified check
2. cashier's check
3. bidder's bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.
The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.
All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.
Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.
The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 90 calendar days after the opening of the bids.
Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.
BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals
Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents
You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above, via City of San Luis Obispo – Bid Opportunities and RFPs | BidNet Direct or at the office of the City Engineer, by appointment only.
All questions must be submitted through Bidnet, and if the City determines that a response is needed, the City will post an addendum on Bidnet. Contact the Utilities Deputy Director Miguel Barcenas at (805) 781-7507 or the Public Works Department via City of San Luis Obispo - Bid Opportunities and RFPs | BidNet Direct prior to bid opening to verify the number of addenda issued.
Bidders are eligible to meet with the City by appointment only.
You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals.
PROJECT INFORMATION
The project involves the installation of eight primary monitoring wells (Base Bid), with the potential addition of one optional monitoring well (Additive A). These wells will be used to monitor water levels and quality, as well as assess the effectiveness of the treatment wells in removing PCE-impacted groundwater from the San Luis Obispo Valley Groundwater Basin.
The project construction cost is estimated to be $515,000.
BASE BID: $480,000 90 working days
ADDITIVE A: $35,000 6 working days
TOTAL PROJECT BID (BASE BID+ ADDITIVE A): $515,000
The Contractor has up to six (6) days from the start of drilling of each monitoring well to complete the well, including development and site cleanup and restoration.
The City Representative is identified as the technical consultant retained by the City to oversee the technical aspects of the project.
The fixed liquidated damages amount is established at $1,900 per day for failure to complete the work within the contract time.
In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
QUALIFICATIONS
You must possess a valid Class A or Class C-57 Well Drilling Contractor's License at the time of the bid opening.
You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.
You must have experience completing projects similar to the work specified for this project. Provide three similar reference projects completed as either the prime or subcontractor. All referenced projects must have been completed within the last five years from this project’s bid opening date.
One of the three reference projects must have been completed under contract with a city, county, state or federal government agency.
All referenced projects must be for drilling and construction of monitoring wells with the sonic drilling method.
Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.
The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.
The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the
1. knowledge
2. experience,
3. or is otherwise not responsible
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.
Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.
It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.
Protests must be filed no later than five working days after either:
1. bid opening date
2. notification of rejected bid.
Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.
Valid protests must contain the following information:
1. the reasons for the protest
2. any supporting documentation
3. the ruling expected by the City to remedy the protest.
Any protest not containing all required information will be deemed invalid and rejected.
The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.
The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.
If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.
Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.
AWARD
The lowest bidder will be determined using the BASE BID ONLY. The City reserves the right to accept or reject any additive alternatives listed on the bid form.
As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.
You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.
ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Allie Genard with Public Works at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781-7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.
