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Basic Information

Reference Number

0000389916

Issuing Organization

U.S. Space & Rocket Center

Owner Organization

U.S. Space & Rocket Center

Solicitation Type

ITB - Invitation to Bid (Formal)

Solicitation Number

SP25.01

Title

U.S. Space & Rocket Center – Museum Mascots

Source ID

PU.OTH.USA.2503029.C14947001

Details

Location

United States, Alabama, Madison County

Delivery Point

One Tranquility Base
Huntsville, Alabama
United States 35805

Piggyback Contract

Description

The Alabama Space Science Exhibit Commission DBA U.S. Space & Rocket Center seeks proposals from qualified vendors to design, develop, and produce Two (2) Unique New Museum Astronaut Mascots.
Mascot Basic Specifications:

Material selected should take into account durability, lightweight, and performer friendliness.
Each mascot design should give a distinct shape for the Boy and Girl Astronaut.
Each mascot should accommodate the following performers

Boy mascot , height of 5’6” up to 6’ and weight from 150lbs up to 220lbs.
Girl mascot , height of 5’2” up to 5’8” and weight from 150lbs up to 220lbs.

The head of the mascot should have an image of a human face with attached astronaut helmet. Front clear vision shield that will either flip up or be removable. Head should be constructed of below listed materials or its equivalent:
- Closed Cell Foam (2Lb)
- Bauer Dual Density Foam for additional safety of the user
- Glode made from Poly Carbonate
The body suit should front zip, include a tempo area to attach by Velcro all emblems/logos to the chest. Suit should include belt, and strapping details. Underbody padding constructed with a Fast Dry Foam interior with Perforated Lycra or its equivalent
Five (5) finger gloves with cuff constructed with a Neoprene Base and tempo shell.
Boots contain interior stitched sneaker or strapping system with tempo exterior.

Dates

Publication

06/10/2025 02:10 PM CDT

Bid Intent

Not Available

Questions are submitted online

Closing Date

07/31/2025 02:00 PM CDT

Other

07/07/2025 02:00 PM CDT

Contact Information

Sam Mitchell

(256) 721-7175

samm@spacecamp.com

Buyer Preferences, Guidelines & Requirements

General Requirements

- Warranty Information Required

Pre-Bidding Events

Event Type

Bid Prequalification Required

Attendance

Mandatory

Event date

07/07/2025 02:00 PM CDT

Location

pre-approved bid submissions will be accepted via email at samm@spacecamp.com

Event Note

Only vendors who have been approved to bid pursuant to pre-qualification procedures and criteria established by
the Owner will be eligible to bid for the Project. Written prequalification procedures and criteria are available for
review at the office of Sam Mitchell, Director of Procurement, U.S. Space and Rocket Center. All potential bidder
may also send an official request for the Prequalification Criteria via email to samm@spacecamp.com
All vendor preapproval packet submissions are due no later than 07/07/25. All submissions will be reviewed and answered within 24/48 hours of receipt

See more

Bid Submission Process

Bid Submission Type

Electronic or Physical Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

Due to the nature of this purchase, the selection criteria for all submitted responsible sealed bids will be based on how the proposed designs relate to the Museums targeted audience, culture, values, and how it will contribute to the Museums brand identity. Delivery dates, vendor accessibility, and overall pricing will also be a consideration.
Only vendors who have been approved to bid pursuant to pre-qualification procedures and criteria established by
the Owner will be eligible to bid for the Project. Written prequalification procedures and criteria are available for
review at the office of Sam Mitchell, Director of Procurement, U.S. Space and Rocket Center. All potential bidder
may also send an official request for the Prequalification Criteria via email to samm@spacecamp.com
All vendor preapproval packet submissions are due no later than 07/07/25. All submissions will be reviewed and answered within 24/48 hours of receipt.

Detailed itemized bids must be submitted on official vendor letterhead. Additional documentation required will be the Alabama Vendor Disclosure Statement, copy of Vendors Business License, and Vendor W9 form. The Owner reserves the right to reject any or all proposals and to waive technical errors if, in the Owner’s judgement, the best interests of the Owner will thereby be promoted.

Sealed preapproved proposals will be received by the Alabama Space Science Exhibit Commission d/b/a U.S. Space and Rocket Center at the office of Sam Mitchell, Director of Procurement, U.S. Space and Rocket Center, at the ETF Building 1st Floor, Room #109, One Tranquility Base, Huntsville, Al 35805 until 07/31/25 at 2:00pm CST. At which time and place, each seal bid will be publicly opened and read into the record.

You may also submit your pre-approved seal bid prior to public bid opening to the Director of Procurement, for the U.S. Space and Rocket Center, by coming in person to the Administration Entrance located at the U.S. Space and Rocket Center, One Tranquility Base, Huntsville, Al 35805. You may also mail your pre-approved sealed bid using a reliable & trackable delivery method to U.S. Space and Rocket Center, One Tranquility Base, Huntsville, Al 35805 postmarked by the time and due date shown.

Electronic submission of a pre-approved bid will also be accepted at samm@spacecamp.com provided they are received by the time and due date shown.

Disclaimer Thank you for your interest in our procurement opportunities; we welcome your response. Please carefully review and comply with all specifications and requirements.