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Property Management Services for Monona Shores Apartments and CDA 95-1

Publication Date
03/04/2019 07:23 AM EST
Closing Date
03/26/2019 03:00 PM EDT
Issuing Organization
City of Madison
Solicitation Number

Specifications include, but are not limited to: 1. Administrative  Collect rents (including delinquents), handle accounts payable, prepare monthly financial reports and analysis, annual budget projections, year-end or project-end reports, conduct market rental analysis, provide 5-15 year maintenance plan.  Develop marketing plans and procedures for maintaining full occupancy, develop marketing materials such as ads, flyers or brochures, and perform cost analysis on marketing efforts.  Procure contractors when necessary in accordance with CDA Procurement Policy on behalf of the CDA.  Complete timely reports to the Community Development Authority, WHEDA, and other as needed.  Know and comply with rules and requirements for the various housing and rent assistance programs such as Low Income Housing Tax Credit, Section 8 (both tenant and project based), Rapid Rehousing, etc.  Responsible for low income housing tax credit and WHEDA compliance. (Tax credit Extended Use Compliance Period compliance only applies to Monona Shores Apartments and WHEDA compliance applies to both properties.)  Maintain updated and accurate resident lease information, unit condition, contact with tenants for complaints or other reasons, maintenance needed and performed, other required documents.  Manage property in accordance to the Wisconsin Landlord Tenant Rules, HUD, WHEDA, and LIHTC as appropriate.  Full responsibility for hiring, supervision, training, and termination of staff (note staff will be employees of the management company).  Other property management tasks as may be mutually agreed to. 2. Resident Services  Screen, select, retain or evict tenants as necessary.  Conduct certification and re-certification for LIHTC and Section 8 as required.  Develop, disseminate and enforce tenant rules and regulations.  Execute and enforce unit leasing and lease agreements.  Maintain occupancy rates at competitive levels. Manage timely unity turnover and re-occupancy.  Respond timely to tenant concerns.  Update and explain landlord disclosures as required by Madison Ordinance or State/Federal law.  Ensure staff is available via telephone on 24 hour 7 day a week basis to coordinate emergency services.  Perform site inspections as necessary.  Develop and implement a resident services plan

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