Specifications include, but are not limited to: Supplier must be able to provide name cards for commencement ceremonies. Will be approximately 800 cards for winter commencement and 1400 for spring. (These cards will be pinned, so we will need to have them at least 2 months before the ceremony.) Supplier will send UWSP a list of graduates that walked at the ceremony and include student ID number and graduate contact information that was collected on name cards. Information should be provided in an Excel spreadsheet. Supplier must arrive at least 1.5 hours prior to the start of the commencement ceremony. UWSP will supply a current list of graduates, emails and home addresses on file 1 week prior to the ceremony. Supplier should send out proofs to graduates within 72 hours of the commencement ceremonies. Supplier needs to notify UWSP if proofs are not sent out within that timeframe. Supplier will compensate UWSP for each graduate that were photographed at commencement ceremonies. Supplier must confirm photographer a minimum of two weeks prior to the commencement ceremonies. It is preferred to have one of the same photographers attend our ceremonies, so they are familiar with the set up. For our commencement ceremonies UWSP traditionally has one ceremony in December with 600 graduates and two in May with 1,200 graduates. Ceremonies are held inside.
