SOURCES SOUGHT SYNOPSIS The Department of Veterans Affairs is issuing a sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Diagnostic Medical Physicist Services for the following Veterans Integrated Service Network (VISN) 12 facilities: Clement J Zablocki VA Medical Center, Milwaukee, WI; John H Bradley VA Outpatient Clinic (CBOC), Appleton, WI; Iron Mountain VA Medical Center, Iron Mountain, MI; and Milo C. Huempfner VA Outpatient Clinic (CBOC), Green Bay, WI. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541990 All Other Professional, Scientific, and Technical Services. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the Government assumes no financial responsibility for any costs incurred. Requirements: Provide Diagnostic Medical Physicist services to provide inspections to X-Ray, Fluoroscopy, Computed Radiography, Digital Radiography, Dental, CT, MRI, and Nuclear Medicine equipment, display monitors, and Dental CBCT Acceptance and Performance Evaluation to ensure compliance with the current American College of Radiology (ACR) requirements. Provide inspections after repairs or modifications under the compliance of ACR requirements to the equipment within two (2) business days, with results provided to the COR within 15 calendar days after completion. Provide acceptance testing for new or relocated equipment with results provided to the COR within 15 calendar days after completion. Assist in the development of a comprehensive technical quality assurance (QA) program (technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. Perform an annual audit of the diagnostic imaging program (all modalities) including QA/quality control (QC) with results provided to the COR within 15 calendar days after completion. Perform a review of patient skin doses for maximum possible and peak skin doses when procedure doses (single or cumulative) are at or exceed 5 Gray (3 Gray for procedures when the beam is in one position) and provide information on clinical follow-up needed. Reports provided to the COR within 5 business days of notification of high dose. Provide phone and email consultation on radiation safety and related compliance issues as needed. Provide semi-annual Nuclear Medicine Regulatory Compliance Audits for the Iron Mountain VA Medical Center that meet Nuclear Regulatory Commission standards. Attend quarterly MRI Safety Committee meetings by phone or Microsoft Teams. The diagnostic medical physicist MUST have MRSE board certification and participate as a member of the MRI Safety Committee. Only those certified by the American Board of Radiology in Diagnostic Medical Physics or Medical Nuclear Physics, the American Board of Science in Nuclear Medicine, or American Board of Health Physics may perform required services. Current Equipment List (Subject to Change) All equipment is located at the Milo C. Huempfner VA Outpatient Clinic(Green Bay) except for EE54411, located at the John H Bradley VA Outpatient Clinic(Appleton). EE # Manufacturer Model Serial Location Category 77736 PLANMECA INC PROX IPX006599 2E018-GB Dental 77740 PLANMECA INC PROX IPX006601 2E012-GB Dental 77741 PLANMECA INC PROX IPX006581 2E013-GB Dental 77742 PLANMECA INC PROX IPX006583 2E015-GB Dental 77743 PLANMECA INC PROX IPX006565 2E017-GB Dental 77746 PLANMECA INC PROX IPX006561 2E011-GB Dental 77748 PLANMECA INC PROX IPX006566 2E014-GB Dental 77749 PLANMECA INC PROX IPX006600 2E016-GB Dental 77750 PLANMECA INC PROX IPX006568 2E019-GB Dental 77751 PLANMECA INC PROX IPX006584 2E020-GB Dental 77752 PLANMECA INC PROX IPX006598 2E021-GB Dental 84182 PLANMECA INC PROX IPX010413 2C214-GB Dental 107369 KAVO AMERICA OP3D PRO IE1908096 2E010-GB Dental 54411 SIEMENS MEDICAL SYS AXIOM MULTIX MT 1403 152I-AP Radiographic Systems: Digital 78488 SIEMENS MEDICAL SYS YSIO 22804 1F015-GB Radiographic Systems: Digital 78626 SIEMENS MEDICAL SYS AXIOM LUMINOS AGILE 60155 1F017-GB R/F System: General 78627 SIEMENS MEDICAL SYS SOMATOM DEFINITION AS 66762 1F014-GB Scanning System: CT 80147 GENERAL ELECTRIC OEC 9900 ELITE E2-3365 2C219-GB R/F Units: Mobile 80148 GENERAL ELECTRIC OEC 9900 ELITE E9-2205 2C219-GB R/F Units: Mobile 80149 GENERAL ELECTRIC OEC 9900 ELITE E2-3401 1F010-GB R/F Units: Mobile 79410 SHIMADZU MOBILEDART EVOLUTION 410001B32004 1F023-GB Radiographic Units: Mobile The following inventory of equipment is located at the Clement J. Zablocki VA Medical Center in Milwaukee, WI. EE # Manufacturer Model Location Equipment Category GENERAL ELECTRIC/MEDICAL SYS LUNAR 144-G46 DENSITOMETERS: BONE: X-RAY 79077 HOLOGIC DISCOVERY W 2439B-111 DENSITOMETERS: BONE: X-RAY 68520 SIEMENS MEDICAL SYSTEMS ARTIS ZEE 2434-111 R/F SYSTEMS: ANGIO/INTERVENTIONAL 74591 SIEMENS MEDICAL SYS ARTIS ZEE 2459-111 R/F SYSTEMS: ANGIO/INTERVENTIONAL 90292 SIEMENS MEDICAL SYS ARTIS Q.ZEN 5535A-111 R/F SYSTEMS: CARDIOVASCULAR 98217 SIEMENS MEDICAL SYS ARTIS ZEE 5503A-111 R/F SYSTEMS: CARDIOVASCULAR 74597 PHILIPS MEDICAL SYS MULTIDIAGNOST ELEVA 2161-111 R/F SYSTEMS: GENERAL-PURPOSE 107345 SIEMENS MEDICAL SYS AXIOM LUMINOS AGILE MAX 2446-111 R/F SYSTEMS: GENERAL-PURPOSE 99063 SIEMENS MEDICAL SYS CIOS FUSION 2142J-111 R/F UNITS: MOBILE 99391 ORTHOSCAN ORTHOSCAN 1000 FD 2228-111 R/F UNITS: MOBILE 99442 SIEMENS MEDICAL SYS CIOS ALPHA 2228-111 R/F UNITS: MOBILE 100063 GENERAL ELECTRIC/MEDICAL SYS OEC 9900 ELITE 4225-111 R/F UNITS: MOBILE 100064 GENERAL ELECTRIC/MEDICAL SYS OEC 9900 ELITE 4231-111 R/F UNITS: MOBILE 100866 SIEMENS MEDICAL SYS CIOS FUSION 2228-111 R/F UNITS: MOBILE 102894 SIEMENS MEDICAL SYS CIOS FUSION G47-144 R/F UNITS: MOBILE 106785 SIEMENS MEDICAL SYS CIOS FUSION B0287-111 R/F UNITS: MOBILE 49430 SIEMENS MEDICAL SYS AXIOM ARISTOS MX 2445-111 RADIOGRAPHIC SYSTEMS: DIGITAL 84431 SIEMENS MEDICAL SYS YSIO 2469-111 RADIOGRAPHIC SYSTEMS: DIGITAL 108250 SIEMENS MEDICAL SYS YSIO MAX 1175-111 RADIOGRAPHIC SYSTEMS: DIGITAL 65679 PLANMECA INC INTRA 8633-111 RADIOGRAPHIC UNITS: DENTAL 65680 PLANMECA INC INTRA 8606-111 RADIOGRAPHIC UNITS: DENTAL 65681 PLANMECA INC INTRA 8607-111 RADIOGRAPHIC UNITS: DENTAL 65682 PLANMECA INC INTRA 8611-111 RADIOGRAPHIC UNITS: DENTAL 65683 PLANMECA INC INTRA 8613-111 RADIOGRAPHIC UNITS: DENTAL 65684 PLANMECA INC INTRA 8615-111 RADIOGRAPHIC UNITS: DENTAL 65685 PLANMECA INC INTRA 8617-111 RADIOGRAPHIC UNITS: DENTAL 65686 PLANMECA INC INTRA 8630-111 RADIOGRAPHIC UNITS: DENTAL 65687 PLANMECA INC INTRA 8650-111 RADIOGRAPHIC UNITS: DENTAL 65688 PLANMECA INC INTRA 8647-111 RADIOGRAPHIC UNITS: DENTAL 65689 PLANMECA INC INTRA 8548-111 RADIOGRAPHIC UNITS: DENTAL 65690 PLANMECA INC INTRA 8619A-111 RADIOGRAPHIC UNITS: DENTAL 65691 PLANMECA INC INTRA 8614-111 RADIOGRAPHIC UNITS: DENTAL 65692 PLANMECA INC INTRA 8612-111 RADIOGRAPHIC UNITS: DENTAL 90767 PLANMECA INC PROX 8654-111 RADIOGRAPHIC UNITS: DENTAL 90768 PLANMECA INC PROX 8648-111 RADIOGRAPHIC UNITS: DENTAL 90769 PLANMECA INC PROX 8646-111 RADIOGRAPHIC UNITS: DENTAL 90770 PLANMECA INC PROX 8600-111 RADIOGRAPHIC UNITS: DENTAL 90771 PLANMECA INC PROX 8652-111 RADIOGRAPHIC UNITS: DENTAL 90772 PLANMECA INC PROX 8505-111 RADIOGRAPHIC UNITS: DENTAL 90773 PLANMECA INC PROX 8602-111 RADIOGRAPHIC UNITS: DENTAL 90774 PLANMECA INC PROX 8505-111 RADIOGRAPHIC UNITS: DENTAL 90775 PLANMECA INC PROX 8505-111 RADIOGRAPHIC UNITS: DENTAL 90776 PLANMECA INC PROX 8651-111 RADIOGRAPHIC UNITS: DENTAL 90777 PLANMECA INC PROMAX 8651-111 RADIOGRAPHIC UNITS: DENTAL 97549 PLANMECA INC PROX 8624-111 RADIOGRAPHIC UNITS: DENTAL 105040 PLANMECA INC PROX C009-70 RADIOGRAPHIC UNITS: DENTAL 65423 SHIMADZU SCIENTIFIC INST MOBILEDART EVOLUTION 140-144 RADIOGRAPHIC UNITS: MOBILE 75463 SHIMADZU SCIENTIFIC INST MOBILEDART EVOLUTION 1188-111 RADIOGRAPHIC UNITS: MOBILE 75464 SHIMADZU SCIENTIFIC INST MOBILEDART EVOLUTION 2418-111 RADIOGRAPHIC UNITS: MOBILE 99608 CARESTREAM HEALTH INC DRX-REVOLUTION 2418-111 RADIOGRAPHIC UNITS: MOBILE 52472 SIEMENS MEDICAL SYS ONCOR IMPRESSION PLUS B0416-111 RADIOTHERAPY SYSTEMS: LINAC 77152 SIEMENS MEDICAL SYS ARTISTE B0418-111 RADIOTHERAPY SYSTEMS: LINAC 49027 SIEMENS MEDICAL SYS SOMATOM EMOTION 6 SLICE B0413-111 SCANNING SYSTEMS: CT 59969 SIEMENS MEDICAL SYSTEMS SOMATOM DEFINITION FLASH 1191-111 SCANNING SYSTEMS: CT 105441 PHILIPS MEDICAL SYS IQON 2474-111 SCANNING SYSTEMS: CT 108255 GENERAL ELECTRIC/MEDICAL SYS DISCOVERY NM/CT 850 10505-111 SCANNING SYSTEMS: CT/SPECT 39826 GENERAL ELECTRIC/MEDICAL SYS INFINIA 10505-111 SCANNING SYSTEMS: GAMMA CAMERA 47817 SIEMENS MEDICAL SYSTEMS E.CAM 10512-111 SCANNING SYSTEMS: GAMMA CAMERA 57577 SIEMENS MEDICAL SYS/NUCLEAR SYMBIA S 10510-111 SCANNING SYSTEMS: GAMMA CAMERA 93576 SIEMENS MEDICAL SYSTEMS MAGNETOM SKYRA 3.0T 2486-111 SCANNING SYSTEMS: MRI 94319 SIEMENS MEDICAL SYS UROSKOP OMNIA 2153-111 TABLES: IMAGING: RADIOGRAPHIC The following inventory of equipment is located at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. EE # Manufacturer Model Serial # Location Equipment Category 19332 Planmeca Intra 96585 3232 Intra Oral 19330 Planmeca Intra 96583 3230 Intra Oral 10860 Planmeca Intra IXRF 061974 3228 Intra Oral 10861 Planmeca Pro Max S3 RPX236036 3228 Panoramic 19329 Planmeca Intra 96580 3229 Intra Oral 19331 Planmeca Intra 96584 3231 Intra Oral 19333 Planmeca Intra 96586 3233 Intra Oral 19334 Planmeca Intra 98225 3234 Intra Oral 26093 GE NM 850 906774NM8501 2254 SPECT/CT 19999 Carestream DRX Revolution DXR00718 2231 Radiographic (mobile) 13538 GE Lunar 58755 BTO 2252 Bone Densitometer 22489 Siemens Ysio Max 24230 2261 Radiographic 13140 GE Definium 8000 1017509WK9 2263 Radiographic 25491 Siemens Definition Edge 83796 2252 CT 22968 Siemens Artis Zee 158407 2242 Fluoroscopy 24306 Carestream DRX Revolution MBL04215E18 2230 Radiographic (mobile) 25619 GE/OEC Elite FAXXXE00337 2232 Fluoro C-Arm (mobile) If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SMALL BUSINESSES, SOLE SOURCED OR PROCURED THROUGH FULL AND OPEN COMPETITION. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00 AM Local (Central) Time on December 18, 2025. All responses under this Sources Sought Notice must be emailed to joni.dorr@va.gov.
