Concept Development 1. The Consultant shall become familiar with the area and all work and documents that have been completed. a. The City will provide the survey data collected prior to the design of the splash pad and playground. b. The Consultant shall provide a draft schedule based on the RFP scope of services and project milestones for review by Parks staff within two weeks of contract award. Schedule shall include proposed public meeting and staff coordination dates. c. The Consultant shall obtain existing wetland, floodplain, environmental and soils information (available from the City of Madison, Dane County, and WDNR). The City will obtain soil borings if deemed necessary by the Consultant. 2. Site Inventory and Analysis a. Perform a site analysis for the project that considers the following: i. Topography and slope ii. Existing drainage features and patterns iii. Soils and bedrock iv. Major vegetation types and locations v. Existing street/roadway locations vi. Potential pedestrian circulation linkages (walking paths) vii. Relationship to existing athletic/recreation facilities viii. Utility locations and modifications needed ix. Adjacent property uses and impacts x. ADA compliance xi. Existing infrastructure locations xii. Stormwater and wastewater requirements xiii. Long term maintenance and operations considerations 3. Concept Plans a. The Consultant shall prepare a minimum of three (3) preliminary concept plans for the splash pad and playground prior to first public engagement meeting. b. Splash Pad i. The design criteria for the splash pad includes: 1. Flow-through system 2. Utilize Vortex splash equipment for consistent operational maintenance and support, aligning with City’s existing splash pad installations. c. Playground i. The design criteria for the playground includes: 1. Utilize one of the three playground equipment manufacturers as determined by RFP #12087-0-2023-BG for the playground options. Equipment vendors include: a. GameTime b. Burke c. LittleTykes Unique or custom equipment from other manufacturers in combination with the above described manufacturers may be acceptable, pending review by City Staff. 2. Playground safety surfacing shall be poured-in- place rubber surfacing or similar product approved by Madison Parks. d. Accessibility i. All accessibility related design shall meet current applicable code(s). ii. Design elements shall be accessible and shall be designed to meet or exceed the minimum standards of ADA Accessibility Guidelines. iii. The project shall include design that accommodates site use without special facilities for persons with disabilities. Separate elements designated specifically for use by persons with disabilities should be avoided. iv. Absolute versus “maximum” or minimum” dimensions shall be clarified on all drawings where applicable. e. Cost Estimates i. The project construction budget is anticipated to be $850,000. ii. During concept development, the Consultant shall maintain ongoing order of magnitude cost estimates of the proposed options to ensure the proposed designs are within the authorized project budget. Public Engagement 1. Concept Development Meetings a. The Consultant shall participate in, at a minimum, the following meetings. The Consultant shall prepare all necessary presentation materials to fully communicate the proposed design(s) to meeting attendees. i. Project kick-off meeting with City of Madison Parks Staff at the project site ii. Three (3) progress meetings with City of Madison Parks Staff iii. Centro Hispano meeting 1 iv. Community engagement meeting 1 (three concept options) v. Centro Hispano meeting 2 vi. Community engagement meeting 2 (two revised concept options based on input) vii. Centro Hispano meeting 3 viii. Community engagement meeting 3 (final revised concept option based on input) b. All meetings will be held virtually via the City of Madison Parks Division Zoom account unless otherwise stated above. c. The Consultant shall provide public meeting notes and presentation materials for posting to the Parks Division website withing two (2) working days after each engagement meeting. d. The Consultant shall be responsible for providing meeting minutes after each City staff session within four (4) working days.
