Specifications include, but are not limited to: A. Equipment and Systems Maintenance and Repairs (Preventive and Corrective) 1) Contractor shall provide Equipment and Systems Maintenance and Repairs in accordance with manufacturer’s recommendations and specifications, as well as industry best practices, at all facilities listed on Exhibit B attached hereto and incorporated herein by reference. 2) Contractor shall furnish and install parts as necessary to keep the HVAC systems at each facility listed on Exhibit B in proper working order. 3) Contractor shall furnish all equipment, tools, and parts necessary for the performance of the Equipment and Systems Maintenance and Repairs. Equipment and tools will be provided at no cost to the Agency. 4) Contractor shall provide expendable materials used in the scope of performing under this Contract at no cost to the Agency. Such items may include, but are not limited to, grease, cleaning supplies, rags, etc. 5) Contractor shall be responsible for replacement of ceiling grid and tiles should they become soiled or damaged by Contractor at no cost to the Agency. Agency will make final determination whether to clean or replace tiles on a case-by-case basis. 6) Contractor may only remove equipment from service for a period of 24 hours or more with written permission from the Agency. Any request to remove equipment for 24 hours or more must include a description of the work required and an estimate of the time the equipment will be out of service. 7) Contractor shall maintain a continuous 24-hour emergency telephone service where they can be reached every day of the week, including Sundays and Holidays. 8) Contractor shall not perform any Equipment and Systems Maintenance and Repairs under this contract without prior approval from Agency. B. Preventive Maintenance: 1) Contractor shall perform Preventive Maintenance on a bi-annual basis in accordance with a schedule mutually agreed upon by the Contractor and Agency. 2) For the preventative maintenance cost, the contractor must provide a unit price for the labor to do the preventative maintenance work and the cost for any expendable materials that will be used. Any materials or items that are worn and should be replaced during the preventative maintenance process, the contractor will bill for the materials using the percentage markup on materials. 3) Contractor shall perform preventative maintenance and inspections during regular business days and hours 4) Contractor shall submit a proposed schedule of all Preventive Maintenance within 5 days of Contractor being awarded this contract for approval by Agency, at Agency’s discretion.