Specifications include, but are not limited to: The WV Division of Corrections and Rehabilitations is soliciting bids on behalf of Salem Correctional Center and Jail to establish an Agency Open Ended contract for General Grounds/Lawn Care Maintenance Equipment (to include but not limited to small tractors, riding mowers, push mowers, weed trimmers, grass blowers, chainsaws etc.) : Maintenance Parts and Service at Salem Correctional Center and Jail ,7 Industrial Blvd Salem, WV. Contract Services must meet or exceed the mandatory requirements listed below. Vendor shall provide corrective equipment maintenance in accordance with manufacturer’s recommendations. Vendor shall, at all times, maintain the efficiency, speed, and safety of the equipment as designated by the original manufacturer specification. Vendor shall perform all necessary examinations and adjustments to maintain equipment at the specified manufacturer limits; adjust or replace all safety devices. Vendor shall furnish all equipment, tools and parts necessary in the performance of the maintenance. Equipment and tools shall be provided by the Vendor, at no cost to the Agency. Parts shall be procured by the Vendor, but reimbursed by the Agency, with the appropriate markup quoted by the Vendor. Vendor shall provide a copy of the invoice and manufacturer’s warranty prior to reimbursement. Equipment, tools and parts used in the scope of the corrective maintenance shall include, but are not limited to: control parts, condenser and evaporator coils, coils on solenoid valves, switches, contacts, and valves, chemicals, lubricants, fluids, gases, motors, bearings, pumps, and fittings/connections. Vendor shall obtain approval from Agency prior to performing any maintenance under this contract. 4.1.1.12 Vendor shall provide a 12-month warranty for all labor performed under this contract. 4.1.3 Corrective Maintenance: 4.1.3.1 Vendor shall respond to corrective maintenance calls by phone. However, vendor shall be responsible for getting broken down equipment to their Facility from Salem Correctional Center within one days after Vendor is notified of the request. Vendor may only deviate from this requirement with written permission from the Agency. Vendor shall be responsible for returning repaired equipment to Salem Correctional Center and Jail with in 7 Business days unless other arrangements have been made with the Associate Superintendent of Operations or his/her designee. 4.1.4 Parts and Installation: 4.1.4.1 Vendor shall procure and install all necessary repair parts required under this contract. Vendor must obtain prior approval from Agency to purchase all parts in excess of $2,500. Agency reserves the right to competitively bid all parts and labor for major repairs on the maintenance equipment. Salem Correctional Center and Jail shall have the right to purchase parts from the awarded Vendor as part of contract even if SCC Maintenance Dept is installing/fixing the issue. Parts shall be at the markup pricing as described below in 4.1.4.3 4.1.4.2 Vendor shall maintain a supply or inventory of routinely used replacement parts for the equipment utilized by the Agency. All replacement parts shall be equal to or better than the original manufacturer’s parts. 4.1.4.3 Parts shall be procured by the Vendor, but reimbursed by the Agency, with the appropriate markup quoted by the Vendor. All parts supplied by Vendor shall include shipping/freight charges. Shipping/freight costs will be reimbursed at a pass through cost, no markup shall be permitted. Vendor shall provide a copy of the itemized invoice and manufacturer’s warranty prior to reimbursement.