RFI 36C24525Q0588 WALK-IN FREEZERS-COOLERS THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT/RFI IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY. THIS IS NOT A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT/RFI DESCRIPTION This is NOT a solicitation announcement. This is a Sources Sought/RFI/RFI only. The purpose of this Sources Sought/RFI/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 333415 (1,250 Employes). Responses to this Sources Sought/RFI/RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought/RFI, a solicitation announcement may be published. Responses to this Sources Sought/RFI synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 5 Martinsburg Network Contracting Office, is seeking sources who can possibly provide Walk In Freezers & Coolers for the Louis A Johnson VA Medical Center, Clarksburg, WV 26301. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified in this RFI? (3) Are you the manufacturer, authorized distributor, and/or can you provide equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in FAR 19.505? Specifically, what percentage of the work will be performed by your company versus subcontractors? (7) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items (8) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice? (9) Please indicate whether your product conforms to the requirements of the Buy American Act? (10) Please complete FAR 52.225-2 below. (11) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s). (12) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solution you are providing information for available on your schedule/contract? Please state if all or some items are available on the contract. (13) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (14) Please submit your capabilities statement illustrating your organization s ability to meet the described salient characteristics or equal to items for planning purposes; show clear, compelling and convincing evidence that all equal to items" meet all the salient characteristics. (15) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (16) Please provide your SAM.gov Unique Entity ID/Cage Code number. Responses to this notice shall be submitted via email to Phillip.Duba@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, June 27, 2025 by 12:00 PM EST. All responses to this Sources Sought/RFI will be used for planning purposes only. If a solicitation is issued as a result of the information provided from this RFI, all interested parties must respond to that solicitation separately IAW the specifications of that solicitation announcement. Responses to this Sources Sought/RFI notice is not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. Statement of Work VA Clarksburg GENERAL SPECIFICATIONS FOR WALK-IN COOLERS/FREEZERS Background The Louis A. Johnson VAMC is executing contract # 36C24521C0034, VA Project No. 540-370. The project includes renovation of the kitchen area of the hospital and will require the purchase of Walk-In coolers and Freezers equal to the specifications detailed below in salient characteristics. Specifications Please see below for salient characteristics. General Description Prefabricated, sectional, all-metal clad, modular, and designed for easy accurate field assembly. Walk-In units must be for food service use conforming to NSF/ANSI 7, UL 207 and UL 471. Floor panel with appropriate insulated floor assembly and aluminum tread finish floor. See drawings in Section 5 for layout/additional details. Panels General Interchangeable, 1219 mm (48 inch) maximum width, 126 mm (5 inch) thick exterior wall, floor and ceiling panels, and 101 mm (4 inch) thick interior dividing wall panels between compartments, filled with insulation. Double seal serrated neoprene rubber gaskets to assure air and vapor tight joints. Panels - Corner 90-degree angle, radiuses 15 mm (0.5 inch) inside and outside, with 305 mm (12-inch) dimensions each side. Panels - Edges Foam-in-place, tongue-and-grooved urethane to assure tight joints. Provide double seal serrated neoprene rubber gaskets to assure air and vapor tight joints on the interior and exterior of each panel along every tongue. Insulation 127 mm (5 inch) and 101 mm (4 inch) minimum foamed in- place polyurethane per detail drawings with manufacturer s rated K factor of not more than 0.15, free rise design of not less than 27 kg per cubic meter (1.7 pounds per cubic foot), or in-place density of not less than 32 kg per cubic meter (2 pounds per cubic foot). Door Panel and Door a. Provide channel thermal breaker type reinforcing steel frame around the entire perimeter of the door opening. b. Door to be an in-fitting flush-mounted type with dual flexible blade wiper gasket on the bottom, and a replaceable magnetic gasket on the top edge and along both sides. c. Provide heated, double glass view windows in refrigerator doors. d. Door to be equipped with a minimum of three (3) hinges, for rough usage including aluminum diamond plate on inside of door panel and frame to a height of 915 mm (36 inches). e. Provide hydraulic exterior door closer to prevent slamming and assure secure closing. f. Door hinges and latch and strike assembly: Manufacturer's standard, self-closing cam-lift type hinges, for 1219 mm (48 inch) door, chrome plated or polished aluminum finish, made to provide for locking, but with an inside safety release mechanism to prevent anyone from being locked inside when door is locked from outside. g. Concealed, energy use selective, anti-sweat heater wire circuit: Provide sufficient heat to prevent condensation and frost formation at the door jambs and exterior edges of the door on all sides. h. Thermometer: Manufacturer's standard, 50 mm (2-inch) minimum diameter, dial type, flush mounted in door panel. Pressure Relief Port Provide for all freezers operating at 18 degree C (0-degree F), or lower, two-way type ports, to allow for an increase or decrease of air pressure on the interior of the freezer to equalize with air pressure on the exterior. Provide ports with automatically controlled, UL approved anti-sweat heaters. Complete device to carry UL Label and be assembled ready for connection. Install port in a wall panel away from the direct air stream flowing from the coils. Floor Panels a. Floor Panel Strength: Capable of withstanding 47.8 kPa ( 1000 pounds per square foot) uniform load. b. Provide prefabricated floor panels of the same construction as wall/ceiling .100 aluminum diamond treadplate surface over 13 mm (.5 inch) marine grade plywood Provide prefabricated floor panels which are recessed with, panels flush with surrounding building floor. Furnish two (2) sets of erection tools, compatible with fasteners, with each unit. c. Wherever compartment dimension exceeds clear-span ability of ceiling panels, provide I-beam support on exterior of ceiling or spline-hangers. Install 13 mm (1/2 inch) diameter steel rods through beam/hangers and secure to structure above. Beams or posts within compartments are not acceptable. d. Rub rail wall protectors: Manufacturer s standard, at floor line of walls exposed to traffic. Lighting Lights: Provide high-efficiency rated LED light fixtures with safety shields. Lighting must conform with UL IP-65. Provide with diffuser and be capable of operating in minus 23 degrees C (-40 degrees Fahrenheit) temperature. Lights must run length of walkin starting 610 mm (24 inches) from front panel and extending within 610 mm (24 inches) of back panel. Run between shelf rows to obtain 323 lux (30 foot-candles) at floor level regardless of any interior furnishings. Condensing Units Comply with ARI Standard 520. Air cooled, type as shown in construction documents. (See Section 5 Below Drawings). B. Provide motor driven integral compressor, motor starter, condenser, receiver, common base, and safety/operational controls. C. Receiver capacity not to be less than 125 percent of system refrigerant charge. D. For units racked above each other and for units installed in a closet, provide a factory fabricated steel rack extending approximately 1143 mm (45 inches) above the floor. E. Provide two (2) condensing units and unit coolers with independent refrigeration systems for freezer when shown on construction documents or recommended by manufacturer due to size or freezer. F. Do not locate compressors on top of refrigerators or freezers. G. Provide positive oil lubrication and oil level indicating device for each compressor. Provide water regulating valve for water cooled unit. H. Compressor Motor: Squirrel cage induction type of ample size for continuous operating at maximum compressor performance. Provide inherent protection, in compressor terminal box, for each phase of motor. I. Pressure Switches: Automatic reset low pressure switch, and automatic or manual reset high pressure cutout. Air Cooled Condensing Units 1. High efficiency type piped and automatically controlled to operate at lower head pressures during low ambient temperature conditions. Designed and weather-proofed for outdoor installation, to operate satisfactorily at winter ambient temperatures down to 6 degrees C (10 degrees F), and be provided with crankcase and receiver heaters. 2. The condenser fans are to be driven by permanent split capacitor motors. Unit Coolers A. Comply with ARI Standard 420. Units to be UL listed, forced-ventilation type. Provide demand defrost controllers for defrosting, internal or external refrigerant distributor, single or multiple fans and motors, drip-pan, deflectors, aluminum or baked-enamel steel housing, hangers, and all accessories. Unit coolers for kitchen walk-in units to be NSF approved. B. Motors: Permanent split capacitor type in accordance with Section 11 05 12, GENERAL MOTOR REQUIREMENTS FOR EQUIPMENT. Provide motors with thermal overload protection and manual starting switch. C. Drain Pans: Galvanized sheet steel. Provide additional drain pans under uncovered refrigerant connections, and interconnect them with main drain pan. For freezer units provide electrically heated drain pan with heated tape over condensate drain line. Defrost Provision 1. Refrigerators: Defrost to be as needed with Demand defrost controllers and occur during compressor off cycle with evaporator fan running continuously. 2. Freezer defrost: Defrost to be by demand defrost with Evaporator Efficiency Controller. Monitoring Alarm System A. Provide an electronic monitoring and alarm system for each section of each unit. 1. System Components: Detecting thermostat, master control panel, interconnecting wiring, remote audible alarm, and defrost compensator. Provide dials showing temperatures and pilot lights, warning lights, switches, transformer, and buzzer, all as a part of the master control panel. Locate master control panel and remote audible alarm as indicated on construction documents. Provide power fuse to protect system components. 2. System Operation: Set alarms at 5 degrees C (10 degrees F) above and below specified operating temperatures. B. Personnel Alarm: For each unit, provide separate audible alarm system operable from inside unit, for use of personnel unable to exit unit. Locate remote audible alarm where indicated on construction documents. Refrigeration Rack System A. Digital Rack System. Provide two (2) rack systems for Walk-in cooler and freezer assembly, item 7. One rack system shall include four (4) compressors, one for each of the four compartments. The second rack system shall provide duplicate compressors for the large cooler and large freezer compartments only. The second rack system shall be designed to alternate running cycles during normal operation and also to allow one compressor set to continue to run should the other system have a compressor require service. B. The UL-Listed, air-cooled rack systems shall be designed for outdoor installation. The units shall be pre-wired for a single point electrical connection with a main fused disconnect. The refrigeration units shall be housed in a weather-protected compact structural galvanized steel frame. The units shall include individual dedicated air-cooled condensers. Condensers shall be aluminum fin/copper tube designed to operate at 15 degrees T.D. The exterior housings shall be brushed 304 stainless steel with one-piece stainless-steel lift out louver panels for easy access to service. Entire galvanized metal frame shall be pre-assembled, welded and cleaned. Lifting points shall be integrated in the feet at each corner to facilitate installation. Condenser fan motors shall be mounted within the enclosure. C. All Primary multiplex compressors shall be digital semi-hermetic or scroll type and factory assembled to operate with the refrigerant specified. D. All Conventional, stand-by, and/or parallel compressors shall be semi-hermetic or scroll type and factory assembled to operate with specified refrigerant blend. E. Compressors and refrigeration piping will be installed in such a manner as to eliminate noise with vibration eliminators in refrigeration lines, as needed. Each compressor unit shall be equipped with; oversized receiver, dual pressure control for cut in cut-out, a ball-bearing fan motor, fixed head pressure control, suction filter, liquid line sight glass, liquid line drier, crankcase heaters, headmaster controls and/or fan cycling, liquid line inlet and outlet valves, defrost cycle and armored super hose connections (in lieu of capillary tubes). F. All refrigerant lines shall be extended to one side of the package in a neat and orderly manner. All tubing shall be securely supported and anchored with non-corrosive coated clamps. All joints must be brazed, not soldered. All piping and controls shall be factory pressure-tested with nitrogen at 175 PSI. G. Evaporator coils shall be a direct expansion type. Evaporators used will be all "Underwriters Laboratory Listed" supplied from factory with an electric expansion valve, solenoid valve, suction transducer, and Eco-Smart on-demand defrost controller, pre-wired and pre-piped under nitrogen pressure and designed for use with the refrigerant specified. Isolation ball valves are to be installed on the liquid and suction lines at each evaporator coil. Warranty Manufacturer shall agree to repair or replace compressors that fail in materials or workmanship within five (5) years from the date of receipt. Failure includes but is not limited to inability to maintain set temperature. Walk-in Panels to be warranted for five (5) years. Publications The publications listed below form a part of this specification to the extent referenced in the salient characteristics. Publication Publication Description Air-Conditioning and Refrigeration Institute (ARI) 420-08 Unit Coolers for Refrigeration Air-Conditioning and Refrigeration Institute (ARI) 520-04 Performance Rating of Positive Displacement Condensing Units American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE) 15-10-16 Safety Standard for Refrigeration Systems ASTM International (ASTM) A240/A240M-20 Chromium and Chromium-Nickel Stainless Steel Plate, Sheet, and Strip for Pressure Vessels and For General Applications ASTM International (ASTM) E84-20 Surface Burning Characteristics of Building Materials National Sanitation Foundation/American National Standard (NSF/ANSI)7-09 Commercial Refrigerators and Storage Freezers National Fire Protection Association (NFPA) 70-20 National Electric Code Underwriters Laboratories, Inc. (UL) 207-08 (R2014) Refrigerant-Containing Components and Accessories, Nonelectrical Underwriters Laboratories, Inc. (UL) 471-10 (R2014) Commercial Refrigerators and Freezers Underwriters Laboratories, Inc. (UL) 1598-03 (R2012) Luninaires Drawings Delivery Location Attn: Beth Bova BOVA Corporation 111 McFann Rd Valencia, PA 16059 Email: beth@bovacorp.com Phone: (724) 898-0288 Prior to delivery, Contracting Officer Representative and/or Service Line Representative shall receive shipping information from Contractor and forward to Logistics using the email(s) listed above. The Contractor must comply and provide all necessary information to VA Clarksburg and BOVA Corporation. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government. Requested Delivery Date Delivery of equipment is requested to occur approximately 8-10 weeks ARO (After Receipt of Order). The typical lead time for this type of equipment is eight (8) weeks. Safety Data Sheet (SDS) If applicable, contractor shall provide three (3) copies of each Safety Data Sheet for every product, chemical, etc. SDS sheets shall be provided on the same day those materials arrive at BOVA Corporation. Delivery Coordination Normal business hours for acceptance of deliveries are 7:30AM 12:00PM and 12:30PM 3:00PM (Eastern Time), Monday thru Friday excluding Holidays. Deliveries must be coordinated in advance with COR, Service Line Representative and Vendor POC (Beth Bova) once a ship date is established.
