The consultant’s extensive experience will guide SDOT in navigating the complexities of EAWOMS requirements, costs and RFP development or upgrade option through deployment, avoiding costly mistakes, and ensuring a seamless transition to a new system. To prevent issues of failure and to proactively identify challenges, anticipation of blockers, and unpreparedness to address change management effectively, the consultant must build a comprehensive and proactive implementation plan, ensuring asset groups within SDOT are prepared and supported throughout the process. The consultant’s expertise will help navigate complexities, mitigate risks, and facilitate a seamless transition to a robust EAWOMS that enhances SDOT’s operational efficiency and supports the long-term planning of transportation infrastructure. The City anticipates this contract will achieve the following: Documentation and Requirements: Develop SDOT’s enterprise system business and user needs into two categories: Minimum requirements and preferred requirements to support cost estimation and distinguish essential needs from desired features in a new system. Assess organizational readiness for new systems by assessing IT architecture, data readiness for migration, and identify potential resistance and challenges to ensure smooth transition. Cost Analysis Scenarios: Providing cost estimations for implementing a new system, considering the number of assets, users, and existing and desired EAWOMS configurations (including mobile technologies). Provide estimated cost analysis for three scenarios of upgrading Infor, Minimum Requirements Implementation, Preferred Requirements Implementation. EAWOMS Implementation Plan- RFP Development or System Upgrade: Based on the determined user, business, IT requirements, and estimated cost scenarios, either develop a comprehensive Request for Proposals (RFP) to get ready for identification of a new EAWOMS or develop a comprehensive Implementation Plan for upgrading/migrating to an existing City EAWOMS.
