Specifications include, but are not limited to: • Key Objectives and Outcomes: o Enhance operational effectiveness with an online portal by making more timely, accurate, and complete information available to citizens, City personnel, and vendors o The City would benefit from more robust reporting capabilities; especially for ACFR, BARS and budget reporting o The City would like a contract management module that links with purchase orders and projects and grants. o As part of the implementation the City would like to update its chart of accounts structure to conform to the latest BARS updates o Improve internal and external communications using information technology o Enhance workflows to support increased automation and operational efficiencies by streamlining business processes o Increase productivity by eliminating redundancy and unnecessary and manual tasks • Primary Challenges in the Current Environment o The City’s process for reconciling expenses to specific funding sources is difficult. The system does not properly report on uses of fund balance as a funding source, necessitating manual reconciliations per project. o Automating workflow and integration between financial modules would enhance the efficiencies, productivity and reduce the amount of work done in third-party systems such as MS Word or Excel. o The current timesheet system does not process time-off requests and leave requests automatically, the City would benefit from an automated workflow for approvals. o An integration with the Police Departments timekeeping system (Telestaff by UKG) would improve the current manual validation process for each pay period. o Most project and grant data, including financials, are tracked outside of Eden in third-party systems such as MS Word or Excel.
