The solution shall be delivered as a hosted/Software as a Service (SaaS) solution, offer readily available out-of-the-box required functionality, and require minimal customization to meet Community Transit Scope of Work (SOW) and requirements as defined in Section 3.07. A. Community Transit is seeking a SMiS system that can assist with the following functions: 1. Incident Reporting and Tracking: Allows employees to report accidents, near misses, and unsafe conditions. The system helps track the status of reported incidents, investigations, and resolutions. 2. Risk Management: Helps identify, assess, and mitigate potential risks. It can include features like hazard identification, risk assessments, and incident investigations. 3. Compliance Management: Ensures that the organization complies with health, safety, and environmental regulations. It may involve tracking regulatory changes, audits, and inspections. 4. Safety Award Tracking: Tracks employee safety award such as the one million miles driving completion for our coach operators. 5. Reporting and Analytics: Provides data analysis and reports on safety performance, trends, and key metrics, helping managers make informed decisions to improve safety practices. B. The Community Transit Safety Division has identified the following key objectives of the new Safety Management Information System: 1. Improve the management and transparency of Safety Data - Improving safety for all (saving lives and reducing injury) 2. Reduce administrative and management costs – Centralize tools and reduce redundant technology to manage safety and risks holistically. 3. Improve data quality – Improve access to primary data sources, reduce reliance on email and spreadsheets and minimize / eliminate errors and corruption from data transfer and replication. 4. Incorporate business rules and processes into the new solution - Reduce reliance on “paper-based” processes, improve business efficiency.
