A. The scope of services for the contract will include, but is not limited to, the following: 1. Use diligence and care in the management of the properties. 2. Provide the City with monthly statements of receipts, expenses and charges and remit to the City receipts less disbursements. In the event the disbursements are in excess of rents collected by the Firm, the City agrees to pay the excess promptly upon demand of the Firm. 3. Deposit all receipts collected for the City less any sums properly deducted or otherwise provided in a trust account in a bank separate from the Firm's personal account. However, the Firm will not be liable in the event of bankruptcy or failure of the depository. 4. Collection and full accounting for all tenant rents, including bank statements and original invoices. 5. Soliciting, negotiating, managing, and contracting for all rental agreements for the rentals. 6. Screening of satisfactory replacement tenants. 7. Completion of replacement leases using the City's rental forms. Leases will need to be processed by the City's internal contracting procedures. 8. Accounting for and disposition of all security deposits and pet fees. 9. In the event that repairs, maintenance, installations, or alterations are required, the Firm shall notify the Facilities Department. The Facilities Department will manage such work to ensure compliance with all applicable State public works requirements, including prevailing wage laws. The Firm shall coordinate scheduling with both the tenant and the contractor designated by Facilities to complete the work. An after-hours contact will be provided to the Firm for repairs deemed an emergency related to flooding or fire. 10. Accounting for, and disposition of, all leasehold excise tax payments. 11. Timely past due collection process.
