Specifications include, but are not limited to: I. General A. The City intends to enter into a contract with one printing firm to furnish the City with high quality print work for business cards and letterhead, on an as-needed basis, as requested by authorized City personnel. The City does not guarantee that the selected Contractor will receive a specific volume of work or total contract amount. B. The City will provide business card templates and letterhead artwork. See Attachment D for Business Card and Letterhead Examples. C. Contractor is responsible for proposing an ordering and billing process. Please note, the City cannot make advance payment and will need to charge individual orders to different/separate department budget account codes. D. Contractor is responsible for providing draft proofs, as appropriate, for review. Contractor must have the ability to make modifications to the print files, as instructed by City staff. E. Contractor will deliver/ship completed print work to Redmond City Hall at 15670 NE 85th St, Redmond, WA 98052. Each print job shall be packaged as appropriate for ease of handling. The City requests that print jobs are fulfilled within two (2) weeks from receipt of order. F. The City reserves the right to cancel contract for non-performance or poorly printed materials. I. Bid Item #1 – Business Cards A. Estimated quantity is 200 boxes per year (250 cards per box). Please note, this is an estimate only; orders will be made on an as-needed basis. B. Business cards may be ordered in quantities of 500 cards per name. C. Business cards may be printed one-sided or two-sided, on 2”x3.5” Classic Crest Recycled 100 Bright White 80lb smooth finish paper. D. Business cards may be produced using digital printing technology (offset printing not necessary). III. Bid Item #2 – Letterhead A. Estimated quantity is between 5,000 to 10,000 sheets per year (500 sheets per box). Please note, this is an estimate only; orders will be made on an as-needed basis. B. Letterhead may be ordered in quantities of 1,000 sheets. C. Letterhead is to be printed one-sided, on 8.5”x11” Classic Crest Recycled 100 Bright White 70lb paper. Please note, there are five (5) different City addresses that may be printed on the bottom of the letterhead. D. Letterhead may be produced using high-end printing with full bleed (press not necessary). E. Contractor is responsible for proposing inventory management, for any letterhead supply.