Specifications include, but are not limited to: PERFORM AND DOCUMENT RISK AND RESILIENCE ASSESSMENT The successful firm shall work alongside City staff to facilitate a risk and resilience analysis of the water distribution system. ANSI/AWWA J100 standard and the EPA baseline threat analysis guidance referenced below shall be used to determine the all-hazards risk and resilience of all physical and cyber agency assets located throughout the water distribution facilities to develop a prioritized program of risk and resilience measures with a cost benefit analysis. The RRA shall include the following analyses: • The risk to the system from malevolent acts and natural hazards; • The resilience of the pipes and constructed conveyances, physical barriers, storage and distribution facilities, electronic, computer, or other automated systems (including the security of such systems) which are utilized by the system; • The monitoring practices of the system; • The financial infrastructure of the system; • The use, storage, or handling of various chemicals by the system; and • The operation and maintenance of the system. The assessment should include an evaluation of capital and operational needs for risk and resilience management of the system. On August 1, 2019, the EPA released a baseline threat document to provide community water systems with additional information concerning risk assessment requirements. This shall be utilized as a guide to conduct the baseline threat analysis of the water system. The document is located at: https://www.epa.gov/sites/production/files/2019-07/documents/baseline_information_malevolent_acts_508_072519.pdf The RRA is due no later than November 20, 2020. DEVELOP AN EMERGENCY RESPONSE PLAN Some of the existing Water Master plan data and information may be useful in the update. No later than six months after certifying completion of the RRA, the selected consultant must prepare, or revise where necessary, the ERP that incorporates the findings of the RRA. The ERP is due no later than June 30, 2021. The ERP shall include the following: Strategies and resources to improve the resilience of the system, including the physical security and cybersecurity of the system; Plans and procedures that can be implemented, and identification of equipment that can be utilized, in the event of a malevolent act or natural hazard that threatens the ability of the community water system to deliver safe drinking water; Actions, procedures, and equipment which can remove or significantly lessen the impact of a malevolent act or natural hazard on the public health and the safety and supply of drinking water provided to communities and individuals, including the development of alternative source water options; and Strategies that can be used to aid in the detection of malevolent acts or natural hazards that threaten the security or resilience of the system. Community water systems shall coordinate with the respective local emergency planning committees established under the Emergency Planning and Community Right-To-Know Act of 1986 when preparing or revising an RRA or ERP under the AWIA. Furthermore, systems must maintain a copy of the RRA and ERP for five years after certifying the plans to the EPA. PROJECT MANAGEMENT Contractor (the selected Proposer) shall perform project management, coordination, and contract administration tasks relative to the execution of this SOW. Contractor shall coordinate and communicate with the Project Manager concerning progress, budget, schedule, key issues, and planned responses. Monthly invoices and status reports will be prepared and submitted to the Project Manager. Contractor shall prepare a baseline schedule including key milestones to meet the certification deadline and submit that schedule for acceptance. Contractor shall update the schedule as needed and submit the progress status updates with Contractor’s invoice. Contractor shall coordinate quality management practices and implement quality reviews of project deliverables prior to submittal to the City of Washougal for review. Contractor shall maintain an electronic and hard project file to include contract information, correspondence and communications, risk and resiliency assessment information, and record documents. The selected firm will provide a locally based project manager to perform the following tasks: Project management, coordination, and contract administration tasks under the resulting contract. Coordinate and communicate with the City’s project manager concerning progress, budget, schedule, key issues, and planned responses. Prepare and submit monthly invoices and status reports to the City. Prepare a baseline schedule including key milestones to meet the certification deadline and submit that schedule for acceptance. Update the schedule as needed and submit the progress status updates with invoices. Coordinate quality management practices and implement quality reviews of project deliverables prior to submittal to the City for review. Maintain an electronic and hard copy project file to include contract information, correspondence and communications, RRA and ERP information, and record documents.
