STATEMENT OF WORK 1. Contract Title. Antimicrobial microtiter broth MIC (Minimum Inhibitory Concentration) assays purchase order for Microbiology susceptibility testing. 2. Background. Purchase order is requested to order specific products throughout the year necessary to perform microbiology antimicrobial susceptibility testing. 3. Scope. This platform, and associated reagents, is used for bacterial antimicrobial susceptibility testing at PSHCS on veteran s isolated pathogens. This contract is for reagents and/or consumables as part of a cost per test (CPT) agreement with equipment(analyzer/instrument) owned by vendor with any and/or all services to be included, but not limited to performance and/or function ability, if acquired during the contract cycle. If at any time an FDA approved newer equipment is available, vendor shall provide with all cost of validation by the request of PSHCS. Furthermore, vendor reagents and/or consumables are delivered upon request through the PSHCS Seattle Warehouse. Antimicrobial panels with true MIC values obtained by broth microdilution, must provide antibiotic susceptibility and resistance patterns through standard and/or custom panels to ensure our patient population obtains appropriate testing and treatment. These products are mandatory for determining what antibiotics the veteran s provider can use to treat pathogenic organisms. 4. Specific Tasks. This test platform capable of automatic and manual reading of MICs, and accompanying reagents, is used for bacterial antimicrobial susceptibility testing at PSHCS on veteran s isolated pathogens. The company also provides reagent kits and yearly preventative maintenance. The vendor will deliver the kits and reagents associated with this contract within a reasonable window of time after ordering has ensued. The vendor will adhere to the priced schedule submitted with the quote of these materials, of which price of shipping is included in the cost of material. The vendor will provide SDS sheets for all media upon request. Times and dates of delivery to be determined by the PSHCS Microbiology Department. Specific products ordered: Dry Panel, 10/Box, RUO, ANA MUELLER HINTON BROTH W/LHB MUELLER HINTON W/2X LHB, 10 X 11 AUTOREAD MHB W/LHB, 10/BX MHB W/LHB & 0.001% PYRIDOXAL HCL PIPETTE TIPS, 200 UL, 960/BX PIPETTE TIPS, 200 UL, 96/PK RESERVOIRS STERILE (200) PIPETTE TROUGHS, 2x5/pk PIPET TIP,TALLTIP FILTERED,1250UL 960/PK SENSI-CAL MCFARLAND STD, 0.5 POLYM. DOSING HEADS PK/100 PIPETTE TIP REFILL, 1.25ML, 960/BX OVATION PIPETTE TIPS PIPETTE TIP, FILTERED STRL,1250UL,960/BX COMBINATION LOOP, 1UL/10UL, 500/BX Dry Panel, 10/Box, IVD, GN Dry Panel, 10/Box, IVD, GP Dry Panel, 10/Box, IVD, STR ADHESIVE SEAL 10/PK ANAEROBE 96 HOLE SEALS Clear Cling Seals for Sensititre Dry Panel, 10/Box, IVD, GN Dry ID Panel, 10/Box, IVD, GN Dry Panel, 10/Box, RUO, GN Dry Panel, 10/Box, RUO, GN Dry Panel, 10/Box, IVD, GP Dry ID Panel, 10/Box, IVD, GP Dry Panel, 10/Box, IVD, GP Dry Panel, 10/Box, IVD, FAST Dry Panel, 10/Box, RUO, GN Dry Panel, 10/Box, RUO, MTB Dry Panel, 10/Box, RUO, NTM Dry Panel, 10/Box, RUO, NTM Dry Panel, 10/Box, RUO, NTM DEMINERALIZED WATER, 29ml, 20/BX DEMINERALIZED WATER (5ML) 100/pk DEMINERALIZED WATER (5 mL) 10/PK MIDDLEBROOK 7H9 BROTH W/OADC, RUO, 10/BX MIDDLEBROOK 7H9 WITH OADC CE SUPPLEMENTED BRUCELLA BROTH MUELLER-HINTON BROTH W/TES 100/BOX MUELLER-HINTON BROTH W/TES 5ml 100/BOX CAMHB 11ML 10/BOX HTM BROTH HTM BROTH, 2X, 10 X 11ML/BX Mueller-Hinton Fastidious Broth SALINE-TWEEN W/GLASS BEADS,RUO,10X5ML/BX SALINE WITH TWEEN AND GLASS BEADS, CE (1 DEMIN WATER W/GLASS BEADS, RUO 10x5mL/BX MUELLER-HINTON W/TES/OADC,RUO, 10X11ML/ MHB W/OADC CE Dry Panel, 10/Box, IVD, YO Dry Panel, 10/Box, IVD, GP Dry Panel, 10/Box, IVD, STR PIPET TIPS, Elongated; 200ul MUELLER-HINTON W/TES/OADC,RUO, 10X11ML/ MHB W/OADC CE YEASTONE BROTH YEASTONE BROTH 100/BOX Dry Panel, 10/Box, RUO, YO 5.1 Task 1 - Enterprise Management Controls. Subtask 1 - Integration Management Control Planning. Microbiology employee or supervisor enters request for product from vendor. Purchasing agent places the request with vendor. Vendor ships out product, referencing PO# for payment. Microbiology employee receives product, inspects for discrepancies. Vendor bills for product, Purchasing Agent checks for delivery completeness from end-user. Purchasing agent completes receiving protocol in computer. Microbiology Department uses product to perform antimicrobial susceptibility testing for veteran patients. 5.2 Task 2. Subtask 2 - Contract Management. Products are ordered at Seattle by the Microbiology Department in coordination with Administrative Specialist. The order is sent to the vendor via email, referencing the correct purchase order given from Fiscal and Contracting. Any delivery delays are sent via email to the purchaser in the Microbiology Department, who coordinates with vendor. Vendor sends invoices for payment to the VA Accounting Department in Austin, TX. Austin Automated Payment System posts the invoices for the laboratory to review, and then the invoices will be certified after confirmation of received items. 6. Performance Monitoring The Microbiology Department must adhere to specific standards for all laboratory consumables. These standards are applied to the products ordered from this vendor. COTR and/or any Microbiology employee are responsible to monitor all products for quality. The microbiology laboratory QA Technologist and Supervisor will monitor the system for minimum performance. In the event performance is compromised by either reagent or instrument failures, the company will be contacted for remediation. 7. Security Requirements There are no security related components to this contract request. The vendor will not have access to protected patient information. Protected patient information will not be input into the vendor computer and the vendor computer associated with the testing instrumentation will not be interfaced with any VA networks. 8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). There is no government furnished equipment associated with this contract. 9. Other Pertinent Information or Special Considerations. Identification of Possible Follow-on Work. None Identification of Potential Conflicts of Interest (COI). None Identification of Non-Disclosure Requirements. Contractor will not have access to any veteran names or diagnosis. Packaging, Packing and Shipping Instructions. All reagents shall be shipped according to IATA shipping regulations and in accordance with instruction provided by the Microbiology Laboratory at PSHCS. Inspection and Acceptance Criteria. Microbiology POC, Supervisor and any other Microbiology employees have specific lab standards to maintain for all products under their care. Upon inspection all reagents shall be shipped according to IATA shipping regulations and in accordance with instruction provided by the Microbiology Laboratory at PSHCS. All shipments will be received at the appropriate temperature (storage conditions) commensurate with instrument and reagent standards. 10. Risk Control Microbiology is responsible and will accept any risks associated with product, notified by vendor. Only quality controlled and verified results will be released to the medical record. 11. Place of Performance. Specific area to receive and work with product from vendor is the Microbiology Lab at the Seattle Division of VA Puget Sound Medical Center. 12. Period of Performance. Base Year: 1/1/2026 to 12/31/2026 Option Year One: 1/1/2026 to 12/31/2027 Option Year Two: 1/1/2027 to 12/31/2028 Option Year Three: 1/1/2028 to 12/31/2029 Option Year Four: 1/1/2029 to 12/31/2030 13. Delivery Schedule. Items are to be delivered as requested by the PSHCS Microbiology Laboratory
